What are the responsibilities and job description for the Administrative Assistant – Greenville, SC position at Infrastructure Consulting & Engineering?
Administrative Assistant – Greenville, SC
Infrastructure Consulting & Engineering, LLC (ICE) is a full-service transportation design and consulting firm specializing in civil and transportation engineering services. With a strong commitment to excellence, innovation, and client satisfaction, we deliver comprehensive solutions for infrastructure projects across the U.S. Our collaborative culture, technical expertise, and passion for improving communities drive our success.
Responsibilities
- Provide project-level administrative support, including organizing meetings, distributing information, and recording meeting minutes.
- Assistance with general office operations including ordering office supplies, managing service vendors, and assisting with general office operations.
- Act as a liaison for field staff as directed by management.
- Manage and control construction submittals and transmittals.
- Collect, review, and document reports, certifications, and other essential documentation.
- Enter project documents into the database.
- Perform daily office needs and miscellaneous clerical tasks.
- Answer the main office phone lines and greet guests.
- Maintain the calendar for conference rooms and pool vehicles.
- Assist with scheduling pool vehicle maintenance.
- Coordinate incoming and outgoing mail.
- Prepare conference rooms for meetings, including refreshments.
- Coordinate with the recruiting team to schedule in-person job interviews.
- Assist with new hire orientation and serve as a point person for new employee questions.
- Manage office supplies and CEI safety equipment.
- Check office mail and ship mail via USPS and FedEx.
- Perform other administrative duties as assigned.
Qualifications
- Strong computer proficiency (Excel, PowerPoint, Word).
- Adept at problem-solving, including timely issue identification and resolution.
- Strong interpersonal skills.
- Clear communication skills, both written and oral, for effective interaction with employees, management, and during group presentations and meetings.
- Ability to effectively read and interpret information, present numerical data resourcefully, and gather and analyze information.
- Ability to prioritize and plan work efficiently.
- Organized, accurate, thorough, and able to monitor work for quality.
- Dependable, able to follow instructions, respond to management direction, and improve performance through feedback.
- Eagerness to learn and follow directions.
- Exhibits behaviors valued within the organization.
- Ability to quickly assess situations and make sound decisions.
- Excellent communication skills, both oral and written.
- Ability to gather and analyze data for informed decision-making.
- Able to accurately obtain, interpret, and transcribe various communications and instructions.
- Recognize and evaluate risks, hazards, and losses, and prevent conflicts between activities.
- Able to collaborate with other employees, and interact with clients, and contractors.
- Must complete a pre-employment screening. ICE is a drug-free workplace.
- Must be legally authorized to work in the US.
Education and Experience Requirements
- A high school diploma is required; higher education is desirable.
- Prior experience working for an AEC firm is preferred.
Work Environment & Physical Requirements
This position predominantly involves up to 8 hours per day at a computer workstation, with occasional standing and walking. The employee may occasionally lift lightweight office supplies and materials, typically not exceeding 20 pounds. The office environment is indoors, characterized by controlled temperatures and minimal exposure to adverse conditions. Employees must have the ability to visually discern and differentiate details and colors of objects, and proficiency in recognizing sound, tone, and pitch. Clear and effective verbal and written communication skills are necessary. The role demands adaptability to interruptions and changes in workflow, as well as the capacity to sit for extended periods.
Expected Hours of Work
The ICE offices are open from 8:00 a.m. to 5:00 p.m., Monday through Friday, allowing an unpaid hour for lunch daily. Work schedules may vary according to the project schedule. This is an onsite position reporting to the ICE office 5 days per week.
About ICE
Headquartered in West Columbia, SC, ICE offers expertise in aviation, roadway and bridge design, hydrology, geotechnical services, and construction engineering and inspection (CEI). Since 2005, ICE has grown to over 580 employees across multiple states, committed to delivering safe, high-quality projects with exceptional client service.
At ICE, we promote career growth and teamwork within a collaborative environment. Our competitive benefits include healthcare, a 401(k) with company match, education assistance, paid time off, and programs to support our employees both professionally and personally. Join us in shaping the future of transportation infrastructure.
Why Join ICE?
- Competitive compensation and benefits package.
- Opportunities for professional development and career growth.
- Work alongside a team of dedicated and skilled professionals.
- Be part of impactful infrastructure projects that shape communities.
Equal Employment Opportunity (EEO) Employer
ICE is an Equal Opportunity Employer and encourages qualified veterans and individuals with disabilities to apply. We do not discriminate based on race, sex, color, religion, gender, sexual orientation, gender identity, national origin, age, marital status, pregnancy, genetic information, disability, or veteran status, in accordance with applicable laws.
ICE is committed to providing an inclusive and accessible workplace. If you require a reasonable accommodation to apply for this position, please contact Human Resources at 803-888-1893 or careers@ice-eng.com.
At ICE, we value diverse perspectives, innovative thinking, and personal initiative. Our leadership is dedicated to each employee’s growth and well-being, fostering a workplace where everyone can thrive.
Explore opportunities with us at www.ice-eng.com.
