Finance Clerk

Under the supervision of the Finance Director, performs a variety of accounting and financial, record keeping tasks such as: accounts payable, accounts receivable, batch timesheet entry, over-time equalization, retiree supplemental payment program, tax forms, and various reports. Enters various data into computers, processes transactions, performs reconciliations and prepares financial reports, disbursements and summaries. Process credit refunds and prepares ACH debit transactions and prints vendor checks. Responsible for audit of invoices, and scheduling for payment.

1. Performs various accounting tasks related to the general ledger, accounts payable and receivable.
2. Responsible for vendor accounts payable processing, enters invoice data, reviews invoices, prints and distributes associated reports and prints checks. Reviews vendor statements, maintains the vendor master files, tax ID letters, tax exempt letters.
3. Responsible for entry of time cards. Proof results and process payroll reports. Transfers direct deposit funds and other payments.
4. Interprets and translates facts and information related to accounting, accounts payable, accounts receivable and other financial practices.
5. Performs various clerical and administrative tasks such as typing and proofreading, filing, copying and conducting background research and monthly updates as assigned.
6. Gathers information, organizes data and develops automated spreadsheets and other reports to facilitate the analysis and presentation of financial data.
7. Prepares bank deposits and ensures orderly and secure distribution of payroll and accounts payable checks. Reconciles bank accounts.
8. Collects receipts and verifies the clothing reimbursement and blue tooth allowances. Prepares allowance distribution of checks.
9. Cross-trained in payroll processing functions and acts as a back-up to the Payroll Coordinator for the Road Department.
10. Distributes vendor checks generated from MUNIS. Files vouchers generated from MUNIS.
11. While this job is devoted in large part to the Road Department, shall also work on tasks outside of the Road Department, as needed.

Other Functions:

• Performs other duties as assigned.
• Must adhere to departmental standards in regard to confidentiality and other privacy issues.

(The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.)Education: Associate’s Degree or the equivalent of classwork and/or training in accounting, bookkeeping, word processing, spreadsheets, computerized accounting systems and/or closely related subjects.

Experience: A minimum of three years of clerical experience in accounting, bookkeeping, accounts payable, accounts receivable, payroll or treasury department. Prefer experience with computerized accounting system.

Demonstrates effective communication skills by engaging, interacting and working with individuals from various cultural and socioeconomic backgrounds, disability status’, ages, LGBTQIA status’ and genders to ensure clarity and understanding in all interactions. 

Other Requirements:

(The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job- related selection or promotional criteria.)Working Conditions:

• This position works in an indoor environment.
• There is no planned exposure to prominent lights, noises, odors, temperatures or weather conditions.

Physical Requirements:

• This position requires the ability to sit, stand, walk, traverse, climb, balance, twist, bend, stoop/crouch, squat, kneel, crawl, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
• This position’s physical requirements require periodic stamina in climbing, balancing, twisting, bending, stooping/crouching, squatting, kneeling, crawling, handling, and pinching.
• This position’s physical requirements require regular stamina in standing, walking, traversing, lifting, carrying, pushing, pulling, reaching, and grasping.
• This position’s physical requirements require continuous stamina in sitting, typing and enduring repetitive movements of the wrists, hands or fingers.
• This position performs light work requiring the ability to exert 20 pounds or less of force in the physical requirements above.
• This position primarily requires close visual acuity to perform tasks within arm’s reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts, etc.
• This position requires the ability to communicate and respond to inquiries both in person and over the phone.
• This position requires the ability to operate a PC/laptop and to enter & retrieve information from a computer.
• This position requires the ability to handle varying and often high levels of stress.

(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.)

September 13, 2019
OPEIU Tech/Clerical 04

Salary : $50,124