Human Resources Payroll Assistant

With general supervision from the Human Resources Director, coordinates and implements personnel transactions relating to personnel/payroll related functions for County employees. Maintains various personnel records via HRIS systems, and provides training and support to user departments regarding the County’s automated payroll/personnel system.

1. Assists user departments processing employee transactions. Provides support to all County Department representatives on utilization of the on-line Personnel Action Request (PAR) system for payroll maintenance and other related functions. Explains policies and procedures for implementation to users.
2. Updates the County’s payroll system for all County positions ensuring that all personnel/payroll information is up-to-date and accurate. Determines appropriate pension codes, union dues and accruals based on individual and union. Calculates and/or verifies rates for individuals working temporarily out of class.
3. Processes leave time accruals and payroll deductions, deferred compensation, Section 125, union dues, United Way and various other deductions.
4. Assists with maintaining County-wide sick leave donation bank. Processes sick leave donations and coordinates activity with department timekeepers each pay period.
5. Utilizes computer systems and personnel files to retrieve employment data and disseminates information as appropriate in accordance with established procedures.
6. Assists with performing retroactive pay calculations and overpayment calculations for repayment agreements with employees. Conducts internal audits to calculate payments and/or overpayments, as required.
7. Researches and prepares payroll reports for review and analysis of historical information. Reviews internal reports for accuracy, identifies discrepancies and corrects inaccuracies.
8. Reviews leave benefit payout calculations prepared by Financial Services based on knowledge of collective bargaining agreements of the employee’s history and other data as required.
9. May process accounts payable and receivable for the Department.
10. Ability to meet deadlines in a timely manner, change focus on projects as needed and multitask.
11. Dependable and regular attendance required.
12. Ability to handle stressful situations on an occasional basis.
13. Ability to maintain excellent customer service during stressful situations.

Other Functions

• Performs other duties as assigned.
• Must adhere to departmental standards in regard to confidentiality and other privacy issues.
• During a public health emergency, the employee may be required to perform duties similar to, but not limited, to those in his/her job description.

An employee in this position may be called upon to do any or all of the above tasks. (These examples do not include all of the tasks which the employee may be expected to perform.)

Associate’s degree in Business Administration, Human Resources or related area and One (1) year of experience in HR operations,  payroll assistant, or closely related setting. 

Or

High School diploma or equivalent education and five (5) years of experience in HR operations,  payroll assistant, or closely related setting.

Other Requirements: Access to reliable transportation, occasional travel required. Extensive Word product software knowledge is preferred.

Demonstrates effective communication skills by engaging, interacting and working with individuals from various cultural and socioeconomic backgrounds, disability status’, ages, LGBTQIA status’ and genders to ensure clarity and understanding in all interactions. 

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Working Conditions:

• This position works in an indoor environment. There is no planned exposure to prominent lights, noises, odors, temperatures or weather conditions.

• This position is required to travel for meetings and appointments.

Physical Requirements: 

• This position requires the ability to sit, stand, walk, traverse, climb, balance, twist, bend, stoop/crouch, squat, kneel, crawl, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
• This position’s physical requirements require periodic stamina in standing, walking, traversing, climbing, balancing, stooping/crouching, squatting, kneeling, crawling, and pinching.
• This position’s physical requirements require regular stamina in twisting, bending, lifting, carrying, pushing, pulling, reaching, grasping, and handling.
• This position’s physical requirements require continuous stamina in sitting, typing and enduring repetitive movements of the wrists, hands or fingers.
• This position performs sedentary work requiring a negligible amount of effort in the physical requirements above.
• This position primarily requires close visual acuity to perform tasks within arm’s reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts, etc.
• This position requires the ability to communicate and respond to inquiries both in person and over the phone.
• This position requires the ability to operate a PC/laptop and to enter & retrieve information from a computer.
• This position requires the ability to handle varying and often high levels of stress.

(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.)

MC 5
May 2024

Salary : $49,140