Trade Show and Events Coordinator

Job Description

Ingram Content Group (ICG) is hiring a Trade Show & Events Coordinator to contribute to our team.  This person will be based in our Lavergne, TN office in the greater Nashville area.  

In this role, you will work under the direct supervision of Manager and support Trade Show and Events team to plan and implement details for assigned events and functions.  You’ll coordinate specific tasks within larger projects. You will also perform varied administrative functions such as: database management and data entry, hotel reservations, conference registrations, catering setup, promotional item and storage area inventory maintenance, event documentation. As the Coordinator, you’ll be responsible for performing various physical tasks in a warehouse environment as well.

The world is reading, and it is our goal to connect as many people to the content they want in the simplest ways.  If you share that passion, enjoy working in a fast-paced environment and want to contribute to a strategic part of the business that is evolving and expanding, we can’t wait to meet you!

Required Qualifications:

• High school diploma or GED
• 1 year of meeting planning and/or event coordination experience in a professional environment

Preferred Skills:

• Strong organizational skills
• Experience managing lots of details
• Good time management skills
• Must be able to lift cartons weighing up to 30 pounds on a regular basis

Key Responsibilities:

• Coordinates aspects for assigned events within a specified budget and following established guidelines.
• Provides administrative support for the other team members with event planning tasks and projects as requested. Included, but not limited to shipping logistics, event software administration, maintaining records of bookings, assisting with event set-up/dismantle, keeping up with departmental needs.
• Maintains expense reporting and assists in budget process.  Processes invoices, check requests, and payments.
• Places orders with vendors to fulfill event requirements and department supplies.
• Maintains event databases and ensures accuracy and timeliness of all information. This includes but not limited to coordinating our event materials inventory, storing and organizing materials in our warehouse.
• Communicates with associates, clients, and publishers to confirm information and plans.
• Maintains and or creates necessary documentation for communication of events and association information.
• Maintains accurate software entries for event information for assigned events and as requested by other team members while adhering to established processes.
• Coordinates the event kitchen including inventory, cleaning, stocking.

Additional Information

Perks/Benefits:

• A highly competitive compensation package with generous benefits beginning first day of employment for Medical/Prescription Drug plans, HSA, Vision, Dental and Health Care FSA.
  • 10 vacation days & 10 sick days accrued annually and 3 personal days
  • 401K match, Life and AD&D, Employee Assistance programs, Group Legal, & more
  • Wellness program with access to onsite gym and basketball court for associates
• Avid reader? Numerous opportunities to engage with books and authors
  • Free card registration at the Nashville Public Library
• Encouraged continued education with our tuition reimbursement program
• Financial and in-kind opportunities to engage with non-profits in your community
  • Company match program for United Way donations
  • Volunteer opportunities and in-kind drives for non-profits throughout the year
• Take breaks or brainstorm in our game room with ping pong & foosball
• Casual Dress Code

The world is reading, and Ingram Content Group (“Ingram”) connects people with content in all forms. Providing comprehensive services for publishers, retailers, libraries and educators, Ingram makes these services seamless and accessible through technology, innovation and creativity. With an expansive global network of offices and facilities, Ingram’s services include digital and physical book distribution, print-on-demand, and digital learning. Ingram Content Group is a part of Ingram Industries Inc. and includes Ingram Book Group LLC, Ingram Publisher Services LLC, Lightning Source LLC, Ingram Library Services LLC, Tennessee Book Company LLC, Ingram Content Group UK Ltd. and Ingram Content Group Australia Pty Ltd. 

Ingram Content Group LLC is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, work related mental or physical disability, veteran status, sexual orientation, gender identity, or genetic information.

• EEO/AA Employer/Vet/Disabled
• We participate in EVerify.
• EEO Poster in English 
• EEO Poster in Spanish