Payroll Supervisor and Accounting Specialist

About Nelson Miller Group:

Nelson Miller Group is a dynamic and growing organization with multiple US locations across Wisconsin, California, New Jersey, and Virginia, along with a dispersed remote workforce. We are committed to fostering a culture of excellence and are seeking a highly organized and detail-oriented Payroll Supervisor & Account Specialist to join our team. This position is on-site in our Mt. Laurel, NJ, NMG Global Plastics location.

Role Overview

As the Payroll Supervisor & Accounting Specialist, you will be a key player in our finance department, responsible for the comprehensive management of our US payroll function, as well as contributing to general accounting, accounts receivable, and accounts payable processes. You will oversee all aspects of payroll processing, compliance, and reporting across our five sites and remote employees in various states. Your expertise will be critical in ensuring accurate payroll, adherence to all applicable regulations, and providing essential support to our financial operations. This position will process payroll for approximately 210 employees and actively assist with AR/AP and general accounting tasks

Key Responsibilities:

Payroll Processing & Management:

Oversee the accurate and timely processing of payroll for all US sites and remote employees.· Manage workflow to ensure all payroll transactions are processed efficiently.

Execute time sheet and attendance processing, interfacing seamlessly with payroll systems.

Process manual checks as needed

Compliance & Report

Ensure compliance with all federal, state, and local payroll regulations, including those related to final pay, overtime, double-time, meal premiums, and unclaimed property.

Process garnishments, levies, and other involuntary deductions accurately and in compliance with legal requirements.

Manage state and federal tax filings, including quarterly and year-end reconciliations.

Prepare and file voluntary deduction reports.

Generate accurate and timely year-end reporting (W-2s, etc.).

Develop ad hoc financial and operational reports for senior management.

Understand and apply proper taxation of employer-paid benefits.

General Accounting, Accounts Receivable, and Accounts Pay

able:· Assist in general ledger reconciliations and month-end close procedures.

Process and manage accounts payable invoices, ensuring timely and accurate payments.

Manage accounts receivable, including invoicing, payment tracking, and collections.

Assist in the preparation of financial statements and reports.

Maintain accurate records of financial transactions.

Assist with bank reconciliations.

Vendor & System Management:

Manage vendor transactions related to flex spending, 401(k), and other benefit programs (via HRIS and EDI feeds).

Reconcile payroll prior to transmission and validate confirmed reports.

Update and reconcile monthly bank statements.

Problem Solving & Communication:

Research and resolve payroll, accounting, AR, and AP-related issues, ensuring accuracy and efficiency.

Liaise with service providers to address and resolve related matters.

Communicate effectively with HR, accounting, and other departments to ensure alignment on financial matters.

Research and email appropriate audience of file issues.

Process Improvement & Documentation:

Document and update payroll, accounting, AR, and AP procedures to ensure accuracy and efficiency.

Requirements:

Qualifications:

Proven experience as a Payroll Supervisor or similar role, managing multi-state payroll.

Strong understanding of federal, state, and local payroll regulations.

Proficiency in payroll software and HRIS systems.

Experience with general accounting principles and practices.

Experience with accounts receivable and accounts payable processes.

Excellent analytical, problem-solving, and organizational skills.

Strong attention to detail and accuracy.

Excellent communication and interpersonal skills.

Ability to work independently and as part of a team.

Experience processing multi-state payroll is a must.

Essential Skills:

Payroll Processing

Multi-State Payroll Compliance

Tax Reporting & Reconciliation

HRIS/Payroll Systems

Vendor Management

Problem Solving

Communication

Financial Reporting

Time and Attendance Processing

General Accounting

Accounts Receivable (AR)

Accounts Payable (AP)

Bank reconciliations.

Nelson Miller Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran status, or any other characteristic protected by applicable federal, state, or local law.