What are the responsibilities and job description for the Secretary position at Inkspirenize?
Job Title: Secretary
Location: Chicago, IL
Job Type: Full-Time
Introduction: We are looking for a highly organized and detail-oriented Secretary to join our team. The ideal candidate will be an effective communicator, proactive, and able to manage multiple administrative tasks efficiently. This role is crucial in ensuring smooth daily operations and supporting the management team with a variety of office functions.
Key Responsibilities:
- Office Management: Answer and direct phone calls, take messages, and manage communications through email and other platforms.
- Document Management: Maintain and organize files, records, and other important documents, both digital and physical, ensuring easy access and confidentiality.
- Correspondence: Prepare and send out letters, emails, memos, and other communications on behalf of the office or management team.
- Data Entry & Filing: Input and maintain accurate data in systems and databases, including updating employee or client records.
- Office Supplies Management: Monitor and order office supplies to ensure that necessary materials are always available.
- Reception Duties: Greet visitors, clients, and employees, provide assistance, and ensure proper visitor protocols are followed.
- Miscellaneous Tasks: Perform other administrative tasks and duties as required by the management team.
Requirements:
- High school diploma or equivalent; additional qualifications in Office Administration are a plus.
- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively.
