Residency Coordinator, of Family Medicine Residency Program

Company Overview

Inland Behavioral and Health Services, Inc. has been a cornerstone of health and human services in the San Bernardino community for over 30 years. Our mission is to provide culturally competent healthcare and support services that promote general good health, education, and welfare for our diverse community.

Summary

The Residency Coordinator, under the direction and supervision of the Residency Program Director, is responsible for assisting in the administration of the residency program as outlined in the Accreditation Council of Graduate Medical Education (ACGME) Program Requirements. The Residency Coordinator provides administrative support to the Residency Program Director of the residency, Chief Residents, and provides support to faculty, residents, and fellows. The Residency Coordinator additionally will interact with faculty, residents, fellow(s), medical students and institutional and regulatory administrative offices as directed by the Program Director.

Essential Duties and Responsibilities

1. Coordinates the IBHS Family Medicine Residency Program (consisting of max 30 residents) to include:

a. Maintain knowledge of current medical licensure requirements, immigration policies, ACGME accreditation and institutional requirements.

b. Distribute, collect, and tabulate all evaluation forms regarding residents, rotations and faculty and compiles and generates feedback for appropriate follow-up and reporting.

c. Maintain confidential resident and fellow files.

d. Maintain residency committee meeting minutes and develops reports as requested.

e. Prepares check requests, travel authorizations, fund reimbursements and expense reports. Maintains necessary records for Medical Education and/or Accounting Department.

2. Coordinates the ACGME Accreditation and Reporting Requirements to External Agencies/Organizations:

a. Compiles, tabulates and reports data for surveys, questionnaires, census reports, accreditation reports and other forms and documents required by internal and external agencies as directed by the Program Director.

b. Coordinates resident bi-annual review.

c. Coordinate the administration of the In-training Examinations.

d. Prepare and distributes all post-graduation Family medicine verifications.

e. Collect, compile, submit and maintain all resident reports or projects.

3. Recruitment of residents and fellows:

a. Maintain all interview materials used by faculty, residents and applicant.

b. Manage review of residency applications using the ERAS system as directed by the Program Director.

c. Coordinates all resident interviews and communications with applicants.

d. Coordinates applicants’ interview day.

e. Manages ERAS software to produce residency applications, reports, and rank list.

4. Coordinates Appointments, Reappointments, and Termination:

a. Coordinates general orientation of new residents (includes department, clinical areas and institution).

b. Coordinate all credentialing requirements of all initial appointments for interns as dictated by the primary and participating institutions as well as state licensing agency.

c. Instruct residents from foreign countries regarding the procedures that must be followed with INS, ECFMG and the state licensing board.

5. Provides Administrative Support for Residents:

a. Maintain and updates credentialing records/ curriculum vitaes of core faculty on ACGME site.

b. Provide support to committees as necessary.

c. Advise residents on departmental policies.

d. Attend resident meetings as requested.

e. Disseminate/distribute all training-related information for residents.

6. Departmental Facilities and Resources:

a. Maintain learning materials including books, journals, computers, CD-ROM’s, and other
audio-visual materials.

b. Assist and tutor residents/staff in the use of computers and applications.

c. Maintain teaching files and other board study materials for residents.

7. Other duties and responsibilities as assigned; Full Job Description distributed before interviews.

Minimum Qualifications Education & Experience

· Bachelor’s degree preferred.

· Three years of administrative experience required.

· Experience in a dynamic, fast paced environment.

Desired Qualifications

· Understands the management structure of the residency and maintains effective relationships with supervisors and coworkers.

· Understands general human resource functions and principles.

· Understands general financial and budgetary processes and principles.

· Understands principles of record keeping and confidentiality (including HIPAA compliance).

· Understands ERAS software and applications.

· Exceptional organization skills.

· Ability to independently prioritize work.

· Ability to utilize resources effectively.

· Critical thinking and problem-solving skills.

· Effective written and verbal communication skills.

· Exceptional interpersonal and communication skills.

· Ability to maintain confidentiality.

· Able to organize, schedule, and prioritize work for self and others to meet deadlines.

· Able to utilize interpersonal skills to work effectively with others.

· Exceptional work ethics.

· Demonstrates proficiency with computer applications, online resources and equipment utilized by the department and institution.

Work Environment and Physical Demands The work environment characteristics and physical demands of those an employee encounters while performing the essential functions of this job is required. Able to stand, walk on even surface, bend, sit, squat, reach, pull, and carry 25 lbs. Must feel comfortable interacting with the public.

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $80,000 - $90,000