Office Coordinator

Who We Are:

Inland Group is a vertically integrated real estate developer, contractor, and operator of multifamily and senior housing communities. Based in Spokane, WA, with properties across the United States, we have led with heart for the past 50 years. Collectively with our in-house management company, Axis Residential, we have set ourselves apart as an industry leader who genuinely cares for our people and our product. Our success is a result of our team and culture– we take a relational and entrepreneurial approach to business and our team members are authentic, curious, natural leaders who value the greater team. We love what we do, and we are committed to excellence in our work.

The Position:

We are hiring for a motivated and detailed Office Coordinator to join our team in Spokane, WA. As the Office Coordinator you will be responsible for a variety of day-to-day office tasks. In this role, you will be responsible for the administrative support of various departments and assisting with projects. Other duties and responsibilities are as follows:

• Provide administrative and project support.
• Provide accounting support and A/P assistance to the accounting department monthly and as requested.
• Assist with depositing checks and logging deposits in Excel.
• Assist with posting deposits and job costing in construction/accounting software.
• Administer subcontracts and change orders via DocuSign.
• Maintain files of fully executed contracts and change orders.
• Correspond with the construction team and our subcontractors when needed for contract revisions.
• Provide additional office support and backup to others when needed.

Other Duties: This job profile is not intended to be an all-inclusive list of job duties and responsibilities, as one may perform additional related duties as assigned in order to meet the needs of the organization.

What We Are Seeking:

An engaging and team-focused Office Coordinator with a positive demeanor and natural ability to connect with others.

• Must be a team player who takes a “we over me” approach to building and sustaining relationships with others.
• Must be proactive, resourceful, and organized in the day-to-work routine.
• Must be determined, ambitious, and self-motivated.
• Excellent written and verbal communication skills; must be proficient in speaking, reading, and writing in English.
• Excellent interpersonal and customer service skills.
• Effective time management skills and ability to work independently.
• 1-2 years of relevant experience in customer service, administrative, or office setting.
• Construction industry experience is a plus.
• Must be proficient working in MS Office Suite (Excel, Outlook, Teams, Word, etc.).
• Experience with DocuSign and construction/accounting software is a plus.
• Associate or Bachelor’s degree preferred, High School diploma or equivalency certificate required.
• Must have a valid driver’s license and insured, operable vehicle.

Compensation and Benefits

• Competitive pay, starting at $24 per hour (based on experience).
• Annual bonus incentive.
• Annual performance review with potential merit increase.
• Medical, Dental, & Vision insurance - with 100% employer paid monthly premiums for associates.
• Flexible Spending Accounts- for healthcare and dependent care.
• Disability, AD&D, and Life insurance.
• 401(k) with 3% company contribution.
• Accrued vacation time, sick pay, 12 paid holidays per calendar year, personal day, and paid volunteer day.
• Employee Assistance Program.
• Charitable giving program and community involvement.

Physical Requirements:

• Sitting: 2-7 hours/day.
• Walking: 1-2 hours/day.
• Climbing: 0-3 hours/day stairs.
• Lifting: 10-25 lbs. occasionally.
• Endurance: light to moderate energy.
• Manual Dexterity: frequent fine motor skills.
• Near Vision: minimal near vision.

Environmental and Safety Factors:

• Weather: work is primarily indoors in a temperature-controlled office environment with occasional exposure to outdoor weather conditions, including uneven and slippery surfaces.
• Noise: frequent exposure to typical office environment noise levels including conversational voice levels; infrequent exposure to high-volume office equipment (e.g., shredder).
• Pace of Work: great, multi-tasking/pressure paced environment.

Here at Inland Group, we are committed to offering an inclusive and accessible experience for all job applicants and associates. We are proud to be an equal opportunity employer, and we do not discriminate against applicants or associates based on race, color, religion, creed, national origin, sex, sexual orientation, gender identity, age, disability, marital status, pregnancy, veteran status, or any other status protected by law. Applicants with disabilities may be entitled to reasonable accommodation for the job application and hiring process. If you need assistance completing this application due to a disability, please contact our Human Resources Department.