What are the responsibilities and job description for the Senior Inventory Analyst position at Inland Empire Utilities Agency?
THE OPPORTUNITY
Are you ready to drive change and lead continuous improvement in materials management and warehouse systems? The Agency is seeking a highly motivated and collaborative Senior Inventory Analyst to lead the planning, organization, and execution of purchasing, inventory control, and warehouse operations in the Asset Management Unit. The individual in this role will ensure the efficiency of supply chain logistics, monitor inventory accuracy, and safeguard the Agency's assets. If you are seeking to work with a team of professional warehouse staff at an Agency that thrives on collaboration, then this is a great opportunity for you!
This role could be an ideal match for you if:
- You have a background in managing warehousing and inventory control functions.
- You are highly organized and have a knack for creating efficiencies and streamlining processes.
- You have great written and verbal communication skills and enjoy working with other departments to accomplish tasks.
- You value contributing to and maintaining an open work environment committed to teamwork, mutual trust, and respect.
The Inland Empire Utilities Agency (IEUA/Agency) serves approximately 935,000 residents in western San Bernardino County and is proud of our reputation of promoting greater water supply reliability through significant contributions to a diverse regional water supply portfolio, including water from stormwater capture, recycling and reuse, and imported water supplies. The Agency continues to be fully committed to ensuring long-term success for the region by leading the way in water resource management, environmental sustainability, and providing essential sanitation services in a regionally planned and cost-effective manner while safeguarding public health and promoting economic development.
- A 4-day work week
- A pension through California Public Employees’ Retirement System (CalPERS)
- Generous employer monthly health benefit allowances to go towards the cost of medical, dental, and vision insurance
- Competitive vacation, floating holiday, and sick time in addition to 12 agency paid holidays
- Education Reimbursement up to $5,250 per fiscal year
- Basic life insurance coverage provided
- Wellness Stipend of $500 per fiscal year
- 457b Deferred Compensation Contribution
- Interest free loan for a computer purchase up to $3,000
This position is open until filled. The deadline for the first review of applications is 11:59 PM on February 17, 2025. Applicants who submit applications after the first review deadline are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review deadline.
There is (1) vacancy in the Asset Management Unit.
This recruitment is being conducted to fill one (1) vacancy and will establish an eligibility list which may be used to fill future vacancies as they occur during the active status of the eligibility list.
Salary Range: PR 182
FLSA: Exempt
Probationary Period: 12 months
Under general direction, plans and organizes, the activities in the purchasing, ordering, receipt, storage, issuance, inventory control and delivery of materials, supplies, parts and equipment in the Agency's centralized warehousing section; and performs related duties and/or special projects as assigned.
DISTINGUISHING CHARACTERISTICS:
With direction and guidance from the Deputy Manager of Maintenance, the incumbent is a highly motivated individual that drives change and continuous improvement within the materials management and warehouse systems arenas. Further, the incumbent is fully competent to independently perform responsible and difficult analytical work in support of a department or Agency-wide program and is responsible for managing and integrating the Agency's centralized warehousing and inventory control functions, as well as safeguarding the Agency's inventories and other assets. Assignments may include statistical analysis, policy, procedures, budget development, database development or other areas specific to the project. Incumbents are expected to exercise independent judgment in selecting study approach and analytical techniques and in making sound recommendations based on study results.
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Draft, publish, update, review, and implement standard operating procedures (SOPs) for the Materials Management Section; draft, revise and update Agency policies relative to Materials Management operations and administration; review and recommend policy changes/adoption for Agency-wide implementation.
Create, maintain and monitor key performance indicators/metrics to ensure warehouse efficiencies such as inventory turns, on time deliveries, damage reports, etc.
Provides day-to-day leadership to ensure the effective and efficient operation of the Agency's warehousing, supply chain logistics, and inventory control functions. Provide leadership in obtaining information related to materials requirements, movement, and disposition, through close interaction with the Maintenance Planning and Scheduling section.
Participates in the preparation of the section's annual and multi-year operating and capital outlay budget requests; monitors expenditures against goals and objectives; directs budgetary changes to meet changing conditions.
Approves all purchase requisitions up to the amount of $10,000.
Meets with vendors and potential vendors to resolve procurement problems, establish blanket purchasing agreements, service agreements, Just-in-Time services, and to negotiate terms and conditions.
Prepares a variety of special and recurring studies and reports; develops recommendations to improve the purchasing, warehousing, storage, inventory control, issuance and delivery of material and supplies on an Agency-wide basis; ensures staff compliance with work related codes, regulations, guidelines and the Agency's safety program.
OTHER DUTIES
Coordinates and reviews data collection.
Audits/updates the inventory material masters to ensure accuracy.
Works with various departments in the disposal/sale of obsolete inventory.
Provides professional staff assistance to the Deputy Manager of Maintenance and other Departmental Managers, as required.
Performs program administrative functions in a specified area; prepares technical reports, correspondence and other written materials.
May participate on a variety of committees and professional group meetings; stays abreast of new trends and innovations in the fields of Materials Management.
Draft, publish, update, review, and implement standard operating procedures (SOPs) for the Materials Management Section; draft, revise and update Agency policies relative to Materials Management operations and administration; review and recommend policy changes/adoption for Agency-wide implementation.
Create, maintain and monitor key performance indicators/metrics to ensure warehouse efficiencies such as inventory turns, on time deliveries, damage reports, etc.
Provides day-to-day leadership to ensure the effective and efficient operation of the Agency's warehousing, supply chain logistics, and inventory control functions. Provide leadership in obtaining information related to materials requirements, movement, and disposition, through close interaction with the Maintenance Planning and Scheduling section.
Participates in the preparation of the section's annual and multi-year operating and capital outlay budget requests; monitors expenditures against goals and objectives; directs budgetary changes to meet changing conditions.
Approves all purchase requisitions up to the amount of $10,000.
Meets with vendors and potential vendors to resolve procurement problems, establish blanket purchasing agreements, service agreements, Just-in-Time services, and to negotiate terms and conditions.
Prepares a variety of special and recurring studies and reports; develops recommendations to improve the purchasing, warehousing, storage, inventory control, issuance and delivery of material and supplies on an Agency-wide basis; ensures staff compliance with work related codes, regulations, guidelines and the Agency's safety program.
OTHER DUTIES
Coordinates and reviews data collection.
Audits/updates the inventory material masters to ensure accuracy.
Works with various departments in the disposal/sale of obsolete inventory.
Provides professional staff assistance to the Deputy Manager of Maintenance and other Departmental Managers, as required.
Performs program administrative functions in a specified area; prepares technical reports, correspondence and other written materials.
May participate on a variety of committees and professional group meetings; stays abreast of new trends and innovations in the fields of Materials Management.
EDUCATION, TRAINING AND EXPERIENCE:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a four-year college with a major in business administration, operations management, public administration or a closely related field; and four years of increasingly responsible experience in statistical analysis purchasing, material control, and production inventory management; or an equivalent combination of training and experience. Lean manufacturing, Six Sigma, APICS (American Production and Inventory Control Society) and SAP experience are highly desirable.
LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS:
Six Sigma Certification is highly desirable.
APICS Certification is highly desirable
A valid Class "C" California driver's license and the ability to maintain insurability under the Agency's vehicle insurance program.
APICS Certification is highly desirable
A valid Class "C" California driver's license and the ability to maintain insurability under the Agency's vehicle insurance program.
KNOWLEDGE OF:
Modern methods, practices, techniques and equipment used in operating a, centralized warehouse.
Principles, practices, methods and techniques of inventory management and control.
Types of products, commodities, equipment and services used by a wastewater utility.
Purchasing principles, methods and practices for a public agency; principles and practices of budget preparation and administration.
Record keeping practices and procedures related to a purchasing, warehousing and inventory management function.
Principles, practices and methods of administrative and organizational analysis.
Safety regulations, safe work practices and safety equipment related to the work.
Codes, regulations and guidelines applicable to warehouse and inventory management functions.
Current practices and techniques of governmental personal administration.
Records retention applicable to inventory and property management.
ABILITY TO:
Plan and coordinate the activities of diverse disciplines with overlapping work areas.
Manage and direct a centralized purchasing of inventory supplies, warehousing, and inventory control operation.
Analyze administrative, operational and organizational problems, evaluate alternatives and reach sound conclusions.
Collect, evaluate and interpret varied data, either in statistical or narrative form.
Interpret and apply laws, regulations, policies and procedures.
Prepare clear and concise reports, and other written materials.
Maintain accurate records and files.
Coordinate multiple projects and meet critical deadlines.
Exercise sound judgment within established guidelines.
Communicate effectively orally with individuals and in group and public presentations.
Establish and maintain effective working relationships with all levels of personnel.
Modern methods, practices, techniques and equipment used in operating a, centralized warehouse.
Principles, practices, methods and techniques of inventory management and control.
Types of products, commodities, equipment and services used by a wastewater utility.
Purchasing principles, methods and practices for a public agency; principles and practices of budget preparation and administration.
Record keeping practices and procedures related to a purchasing, warehousing and inventory management function.
Principles, practices and methods of administrative and organizational analysis.
Safety regulations, safe work practices and safety equipment related to the work.
Codes, regulations and guidelines applicable to warehouse and inventory management functions.
Current practices and techniques of governmental personal administration.
Records retention applicable to inventory and property management.
ABILITY TO:
Plan and coordinate the activities of diverse disciplines with overlapping work areas.
Manage and direct a centralized purchasing of inventory supplies, warehousing, and inventory control operation.
Analyze administrative, operational and organizational problems, evaluate alternatives and reach sound conclusions.
Collect, evaluate and interpret varied data, either in statistical or narrative form.
Interpret and apply laws, regulations, policies and procedures.
Prepare clear and concise reports, and other written materials.
Maintain accurate records and files.
Coordinate multiple projects and meet critical deadlines.
Exercise sound judgment within established guidelines.
Communicate effectively orally with individuals and in group and public presentations.
Establish and maintain effective working relationships with all levels of personnel.
All employment applications will be reviewed for accuracy, completion, relevant experience, education, training and other job related qualifications. Applicants with the strongest background relating to the responsibilities of this position will be invited to participate in the testing process which may include one or more of the following: written test, oral interview, performance/practical examination. The successful candidate will be required to pass a background/reference check and pre-employment physical examination including a drug screen (for safety sensitive position) at no cost to the candidate. Please visit our website at www.ieua.org and select the Human Resources Department for additional information regarding the Agency, the hiring process and benefit information.
Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (909) 993-1640 or hrdept@ieua.org at least 72 hours in advance of the need for accommodation.
THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE. "The Agency's success is obtained by creating a positive and diverse work environment which recognizes individual differences and experiences".
Salary : $115,745 - $141,023
