What are the responsibilities and job description for the Coordinator, Cash Control position at Inmar?
The Cash Control team manages client processes relative to payments to or from a manufacturer, retailer or consumer. Under direct supervision, the Coordinator, Cash Control is responsible for performing data entry and related duties for payments received by or sent from the company as assigned. This includes maintaining account ledgers, reviewing balances, resolving account irregularities, and communicating directly with clients on matters pertaining to their account. The Coordinator, Cash Control may also generate refunds, adjustments, and any other accounting transactions related to client account ledger management. This position involves diplomatic interactions with clients to provide payment information and billing support to expedite the settlement of invoices or rebate transactions.
Primary Accountabilities:
Operational
- Activities related to payments received: Retrieve payment data daily from banks and other money sources and prepare for posting information to the account ledger.
- Post payments to various applications/systems to ensure that aging data is maintained in an accurate and timely manner.
- Prepare and scan physical checks for deposit to bank.
- Complete analysis and review of clients’ DSO. Review credit balances, refunds, and adjustments, and apply adjustments and/or corrections to invoice records.
- Balance daily posting batches to bank data; prepare and distribute reconciliation reports and statistics to key personnel.
- Work with clients to arrange payment of outstanding and late accounts in collaboration with the collections team.
- Investigate and resolve Invoicing discrepancies or misapplied cash transactions.
- Escalate issues to the manager as appropriate.
- Activities related to payments sent:
- Monitor receipt of daily payment runs; validate that payment files balance and correct post to the iSeries.
- Process jobs through the next assigned payment run that the client data is attached to; ensure all jobs, once processed are posted to the history file.
Complete Check Activity Reports to send to Treasury and Accounting for reconciliation. Run system balancing downloads and prepare pivot tables that will be utilized in updating the System Balancing Roll Forward Weekly Report; ensure Roll Forward Report balances to the combined total of the weekly payment runs. Complete requests for voiding checks/reissuing checks daily.
- Complete CS files for check printing daily.
- Complete CSCS files for check printing weekly.
- In Oracle, run payments for check writing; print RU checks for Accounts Payable team. For Rebates, ensure receipt of client funding (per contract) and release payments where client funding has been received.
- Record statistical numbers for each rebate payment run by bank account for weekly and monthly statistical reporting.
- Run Disqualified Letters process to inform consumers.
- Escalate issues to the manager as appropriate. Administrative
- Perform filing of electronic and physical payment documentation.
- May be asked to provide random weeks of balancing reports and observation for bi-yearly SOC audit.
- Special projects as assigned.
Additional Responsibilities:
- Performs other duties as assigned
- Complies with all policies and standards
Required Qualifications:
- High School required or
- GED required
- Associates preferred 1-3 years years related work experience; or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the major responsibilities/essential functions of the position. required
- Proficient in Microsoft Excel and G-Suite applications
- Highly Proficient in 10 key data entry
- Ability to work in a fast-paced, multiple priority, team focused environment
- High level of accuracy and attention to detail
- Knowledge of basic accounting and finance principles
Physical Demands
The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities.
This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
- Use Hands to Handle Objects - Regularly
- Reach with Hands or Arms - Regularly
- Talk or Hear and Read Instructions - Regularly
- View Items at a Close Range - Regularly Rarely: Job requires this activity up to 25% of the time Occasionally: Job requires this activity between 25% - 50% of the time
Frequently: Job requires this activity between 50% - 75% of the time
Constantly: Job requires this activity more than 75% of the time
Individual Competencies
- Adaptable: Arrives at a conclusion based on previous experiences and good judgment.
- Teamwork: Advanced communication skills used to lead a team.
• Analytical and Critical Thinking: Communicates using persuasion and authority. • Communication: Contributes to strategy for their team.
- Curious: Assesses circumstances using experience and a variety of information gathered.
- Problem Solving: Completes routine and repetitive tasks where tasks are straightforward.
- Collaboration: Creates internal alliances outside the immediate team or department.
As an Inmar Associate, you: Put clients first and consistently display a positive attitude and behaviors that demonstrate an awareness and willingness to listen and respond to clients in order to meet their short-term and long-term needs, requirements and exceed their expectations.
Treat clients and teammates with courtesy, consideration and tact; you also have the ability to perceive the needs of internal and external clients and communicate effectively with the objective of delighting and retaining the client.
- Build collaborative relationships and work cooperatively with others, inside and outside the organization, to accomplish objectives, develop and maintain mutually beneficial partnerships, leverage information and achieve results.
- Set and attain achievable, yet aggressive, goals with a sense of urgency and accountability. Understand that results are important and focus on turning mission into action to achieve results following the principles of Flawless Execution while consistently complying with quality, service and productivity standards to meet deadlines and exceed expectations by giving our clients the best possible outcome.
- Support a safe work environment by following safety rules and regulations and reporting all safety hazards.
An equal opportunity employer.
#LI-LR1
We are an Equal Opportunity Employer, including disability/vets.
This position is not eligible for student visa sponsorship, including F-1 OPT or CPT. Candidates must have authorization to work in the U.S. without the need for employer sponsorship now or in the future.
