What are the responsibilities and job description for the Administration - Contractor - D position at Innova Solutions?
Volt is immediately hiring for an Administrative Executive in ROCHESTER, NY
Position Type: Full-time (Contract)
Duration: 11 months
Seeking an Administrative Assistant to perform administrative and staff support. The individual must demonstrate the highest level of personal integrity, professionalism, and work ethic as well as delivering a high level of customer service for internal customers. They must be meticulous at task management and execution excellence. Must have a focus on problem identification and capable of independently defining and implementing solutions. Easily adapts to changing environments and multiple competing demands. Is equally comfortable working as an individual or in a group setting and could interact with all levels of management.
General administrative tasks to include, but not limited to:
Maintain calendars; schedule and coordinate in-person and virtual (Zoom/Teams) meetings, events, interviews, and appointments; reserve conference rooms.
Create/manage Excel spreadsheets, PowerPoint presentations, reports, action item logs.
Accurately document meetings and publish meeting minutes.
Manage upkeep of administrative folders on Sharepoint
Manage and edit weekly reports, including deadline reminders to staff
Answer phone calls, screen and route calls, and assist callers with inquiries.
Coordinate and track workspace assignments - ensure spaces are prepared for office moves and new hires.
Arrange travel itineraries and assist with timely submission of expense reports.
Manage for timely fulfillment and processing of Purchase Requests, Non-POs, P-Card, and cost transfers (Ariba, SAP, etc.)
Manage and keep Supplier/Agency NDAs current
Manage office supply inventory and process office supply orders.
Monitor timecard activities and ensure timely completion.
Maintain the organizational chart for the department.
Proper handling of documentation and assets per security requirements.
Sort company mail as received and process interplant mail.
Contact person for waste management / pest control and janitorial supplies.
Manage and track e-mail distribution lists and permissions
Support creation of presentation material for senior executive level briefings.
Serve as event planning/coordinator for multiple events of varying size and nature, including access to the Customer Experience Center.
Due to complex and confidential nature of the position, knowledge of and adherence to the company’s policies and procedures is required.
Perform other tasks and assignments as needed.
Basic Qualifications:
Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.
Preferred Qualifications:
Proficient with Microsoft office suite of tools including Power Point, Word, Excel and Outlook.
Proficient with enterprise procurement processes and software, such as Ariba, SAP, etc.
Exceptional customer service orientation with excellent communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration.
Pay Rate: $35 - $39 per hour.
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email hr_dept@volt.com or call (866) -898-0005. Please indicate the specifics of the assistance needed. Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.
The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.
Position Type: Full-time (Contract)
Duration: 11 months
Seeking an Administrative Assistant to perform administrative and staff support. The individual must demonstrate the highest level of personal integrity, professionalism, and work ethic as well as delivering a high level of customer service for internal customers. They must be meticulous at task management and execution excellence. Must have a focus on problem identification and capable of independently defining and implementing solutions. Easily adapts to changing environments and multiple competing demands. Is equally comfortable working as an individual or in a group setting and could interact with all levels of management.
General administrative tasks to include, but not limited to:
Maintain calendars; schedule and coordinate in-person and virtual (Zoom/Teams) meetings, events, interviews, and appointments; reserve conference rooms.
Create/manage Excel spreadsheets, PowerPoint presentations, reports, action item logs.
Accurately document meetings and publish meeting minutes.
Manage upkeep of administrative folders on Sharepoint
Manage and edit weekly reports, including deadline reminders to staff
Answer phone calls, screen and route calls, and assist callers with inquiries.
Coordinate and track workspace assignments - ensure spaces are prepared for office moves and new hires.
Arrange travel itineraries and assist with timely submission of expense reports.
Manage for timely fulfillment and processing of Purchase Requests, Non-POs, P-Card, and cost transfers (Ariba, SAP, etc.)
Manage and keep Supplier/Agency NDAs current
Manage office supply inventory and process office supply orders.
Monitor timecard activities and ensure timely completion.
Maintain the organizational chart for the department.
Proper handling of documentation and assets per security requirements.
Sort company mail as received and process interplant mail.
Contact person for waste management / pest control and janitorial supplies.
Manage and track e-mail distribution lists and permissions
Support creation of presentation material for senior executive level briefings.
Serve as event planning/coordinator for multiple events of varying size and nature, including access to the Customer Experience Center.
Due to complex and confidential nature of the position, knowledge of and adherence to the company’s policies and procedures is required.
Perform other tasks and assignments as needed.
Basic Qualifications:
Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.
Preferred Qualifications:
Proficient with Microsoft office suite of tools including Power Point, Word, Excel and Outlook.
Proficient with enterprise procurement processes and software, such as Ariba, SAP, etc.
Exceptional customer service orientation with excellent communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration.
Pay Rate: $35 - $39 per hour.
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email hr_dept@volt.com or call (866) -898-0005. Please indicate the specifics of the assistance needed. Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.
The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.
Salary : $35 - $39
