What are the responsibilities and job description for the Bookkeeper position at Innovated Machine & Tool Co.?
Innovated Machine & Tool Co., Inc. is now hiring for a full time Bookkeeper to complete and record daily purchases, sales, receipts and payments.
This is an hourly position, in a business casual manufacturing environment. Hours are 8:00 a.m. to 4:30 p.m. Monday – Friday (start and end time flexible, 40 hours per week).
We are proud to have been in business for over forty years. Innovated Machine & Tool Co., Inc. is a Precision Sheet Metal Fabrication Shop in the Oakland Industrial Park in Newport News, Virginia. Located 1 mile off of Interstate 64 at Exit 250, we are also within driving distance to Williamsburg, Hampton, Yorktown, and the Middle Peninsula.
Requirements for this Position:
- At least 3 years of experience & proficient using Quickbooks Desktop.
- At least 3 years of experience in Accounts Payable, approving and paying vendor invoices for materials and/or supplies.
- At least 3 years of experience in Accounts Receivable, preparing invoices to clients for materials, supplies, or services.
- Thorough understanding of General Ledger based accounting.
- Experience filing Quarterly Payroll Tax Returns
- Experience processnig payroll.
- Minimum 35wpm typing speed.
- 3-5 years’ experience & proficiency with Microsoft Office including Excel, Word, and Outlook or similar email program or app.
- Great basic math skills including addition, subtraction, multiplication and division.
- Ability to accurately file alphabetically and/or numerically.
- Ability to maintain confidentiality in all financial and personnel issues.
- Demonstrated excellent analytical skills and ability, attention to detail.
- Excellent verbal and written communication skills; ability to effectively communicate with coworkers, customers, and vendors.
- Ability to meet deadlines with a high degree of accuracy.
- Flexibility to work on multiple projects simultaneously; ability to re-evaluate and change priorities quickly and efficiently as needed.
- Team oriented, self-motivated and results oriented.
- Excellent attendance, dependability and maturity.
- Must possess a strong sense of urgency.
- Must be able to work independently.
- Must be a fast learner.
Bookkeeping Duties Include but not limited to:
- Matching/approving, entering, and paying Vendor invoices for materials and supplies for two Corporations and 3 LLC's.
- Paying bills by check, credit card, and ACH.
- Communicate with vendors as needed on invoice or payment issues.
- Maintain Business Debt Schedule for long term liabilities.
- Maintain accounting paper and digital files: pull & store prior years' documents annually.
- Discuss problems with customers, vendors, supervisors, etc. as needed for timely resolution.
- Answer owner’s questions related to company finances.
- Assist in answering phones.
- Type correspondence as needed for owners.
- Daily customer billing.
- Frequent communication with customers’ A/P contact to maintain positive working relationships.
- Collections as needed, via phone and email.
- Enter and reconcile customer payments, and prepare bank deposits.
- Reconcile all bank accounts and credit card accounts monthly or more frequently as needed.
- Process payroll for hourly and salary employees, including garnishments, state and federal taxes, employee withholdings; printing checks, and process direct deposits.
- Track and pay employee garnishments and liens.
- Create Asset files for large purchases.
- Track, collect and remit sales tax as required.
- Keep notes as needed for month and year end taxes and financial statements.
- Prepare quarterly payroll tax returns.
- Pull reports from Quickbooks as needed for owners, insurance audits, CPA & banks for month and year end taxes and financial statements.
- Compile information requested by banks for loan applications and annual reviews.
- Compile financial data to assist owners in cash flow forecasting and financial planning.