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Bookkeeper

Innovated Machine & Tool Co.
Newport, VA Full Time
POSTED ON 1/30/2025
AVAILABLE BEFORE 2/28/2025

Innovated Machine & Tool Co., Inc. is now hiring for a full time Bookkeeper to complete and record daily purchases, sales, receipts and payments.

This is an hourly position, in a business casual manufacturing environment. Hours are 8:00 a.m. to 4:30 p.m. Monday – Friday (start and end time flexible, 40 hours per week).

We are proud to have been in business for over forty years. Innovated Machine & Tool Co., Inc. is a Precision Sheet Metal Fabrication Shop in the Oakland Industrial Park in Newport News, Virginia. Located 1 mile off of Interstate 64 at Exit 250, we are also within driving distance to Williamsburg, Hampton, Yorktown, and the Middle Peninsula.




Requirements for this Position:


  • At least 3 years of experience & proficient using Quickbooks Desktop.
  • At least 3 years of experience in Accounts Payable, approving and paying vendor invoices for materials and/or supplies.
  • At least 3 years of experience in Accounts Receivable, preparing invoices to clients for materials, supplies, or services.
  • Thorough understanding of General Ledger based accounting.
  • Experience filing Quarterly Payroll Tax Returns
  • Experience processnig payroll.
  • Minimum 35wpm typing speed.
  • 3-5 years’ experience & proficiency with Microsoft Office including Excel, Word, and Outlook or similar email program or app.
  • Great basic math skills including addition, subtraction, multiplication and division.
  • Ability to accurately file alphabetically and/or numerically.
  • Ability to maintain confidentiality in all financial and personnel issues.
  • Demonstrated excellent analytical skills and ability, attention to detail.​
  • Excellent verbal and written communication skills; ability to effectively communicate with coworkers, customers, and vendors.
  • Ability to meet deadlines with a high degree of accuracy.​
  • Flexibility to work on multiple projects simultaneously; ability to re-evaluate and change priorities quickly and efficiently as needed.​
  • Team oriented, self-motivated and results oriented.​
  • Excellent attendance, dependability and maturity.​
  • Must possess a strong sense of urgency.​
  • Must be able to work independently.​
  • Must be a fast learner.​


Bookkeeping Duties Include but not limited to:

  • Matching/approving, entering, and paying Vendor invoices for materials and supplies for two Corporations and 3 LLC's.
  • Paying bills by check, credit card, and ACH.
  • Communicate with vendors as needed on invoice or payment issues.
  • Maintain Business Debt Schedule for long term liabilities.
  • Maintain accounting paper and digital files: pull & store prior years' documents annually.
  • Discuss problems with customers, vendors, supervisors, etc. as needed for timely resolution.
  • Answer owner’s questions related to company finances.
  • Assist in answering phones.
  • Type correspondence as needed for owners.
  • Daily customer billing.
  • Frequent communication with customers’ A/P contact to maintain positive working relationships.
  • Collections as needed, via phone and email.
  • Enter and reconcile customer payments, and prepare bank deposits.
  • Reconcile all bank accounts and credit card accounts monthly or more frequently as needed.
  • Process payroll for hourly and salary employees, including garnishments, state and federal taxes, employee withholdings; printing checks, and process direct deposits.
  • Track and pay employee garnishments and liens.
  • Create Asset files for large purchases.
  • Track, collect and remit sales tax as required.
  • Keep notes as needed for month and year end taxes and financial statements.
  • Prepare quarterly payroll tax returns.
  • Pull reports from Quickbooks as needed for owners, insurance audits, CPA & banks for month and year end taxes and financial statements.
  • Compile information requested by banks for loan applications and annual reviews.
  • Compile financial data to assist owners in cash flow forecasting and financial planning.

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