THE Total Health Environment - Admin Support Specialist

Administrative Support Specialist Location: Orange, CA Hourly Range: $25 - $35/hr   Job Description: The Admin Support Specialist helps executives, managers and employees perform their daily tasks and clerical responsibilities. They provide a diverse range of office support, with a significant portion of their work involving composing and preparing materials, coordinating schedules, handling communications and assisting with bookkeeping and budgeting operations.   Job Related Tasks: Process contracts and review construction budget with estimators. Process subcontracts and review proposals with estimator.  Send out insurance requests to subcontractors and COI’s to clients. Take notes on weekly project meetings. Review and process subcontractor invoicing and waiver releases.  Assist in providing quotes for equipment.  Process invoicing quotes on equipment.  Follow-up on accounts receivables from clients. Qualifications: 3-5 years’ experience Knowledge of Microsoft Windows Outlook, Teams/Zoom, PowerPoint, Word, and Excel Some construction experience a plus Must have reliable transportation Organized, Flexible, Adaptable Proactive Self-Starter requiring minimal hands-on management Detail-oriented with good follow-through Problem solving and critical thinking skills Great communication skills composing professional emails, messages and phone calls Positive attitude with strong relationship skills Works well in a demanding and fast-paced environment Able to prioritize tasks effectively

Salary : $25 - $35