Workshop Facilitator and Summit Support Contractor - Innovation Works, Inc.

Job Posting: Workshop Facilitator and Summit Support Contractor

Position Overview

We are seeking an experienced Workshop Facilitator and Summit Support Contractor to play a key role in the planning, organization, and execution of the 2025 Create Summits. These summits, focusing on Industrial Automation, Life Sciences, and Construction, will bring together top robotics talent, technology companies, and senior industry professionals to address key challenges in their fields. This contract position will span from January 1, 2025, to December 31, 2025, with opportunities to support a variety of dynamic and impactful events.

Key Responsibilities

Workshop Planning and Design

• Collaborate in planning meetings to refine workshop goals
• Design workshop structure and events tailored to summit objectives
• Develop and produce workshop presentation decks and supporting materials
• Establish systems for capturing workshop data and outputs
  
  

Pre-workshop Participant Engagement

• Review and refine challenge areas with stakeholders
• [Optional] Design and distribute participant surveys to collect data for problem refinement
• Identify and engage key problem owners
• Draft and distribute Requests for Information (RFIs) for participants
• Assign participants to working groups based on expertise and interests
  
  

Staff Training

• Conduct training sessions for support staff to ensure effective workshop execution
• Lead walkthroughs of the workshop agenda and logistics with staff
  
  

Workshop Execution

• Prepare workshop areas to facilitate smooth operations
• Oversee and guide ideation activities during workshops
• Collect and organize participant-created content
• Support and participate in related summit events
  
  

Post-workshop Activities

• Organize and document workshop content
• Create a comprehensive final report in Word, PowerPoint, or HTML format
• Generate a summary report with key metrics and outcomes (metrics to be defined)
  
  

General Expectations

• Attend weekly planning check-ins (frequency may vary)
• Provide ongoing support for planning, mockups, content creation, and advisory services during non-workshop months
• Facilitate in-person workshops at designated summit locations
• Notify IW in advance of any anticipated increase in consulting hours beyond the agreed-upon threshold
• Bill additional hours at the approved hourly rate
  
  

Qualifications

• Proven experience in workshop facilitation and event planning
• Strong organizational and project management skills
• Excellent communication and collaboration abilities
• Experience with data collection, documentation, and reporting
• Familiarity with challenges in Industrial Automation, Life Sciences, or Construction industries is a plus
• Ability to work both onsite and virtually, as needed
  
  

Contract Details

• Contract period: January 1, 2025 – December 31, 2025
• Monthly support activities as outlined in the Facilitator Statement of Work
• Compensation: Hourly rate based on experience; additional hours to be pre-approved
  
  

How To Apply

If you are an experienced workshop facilitator ready to contribute to the success of the 2025 Create Summits, please send your resume and a brief cover letter outlining your relevant experience to kbenson@innovationworks.org.

Join us in shaping innovative solutions and driving impactful industry collaboration!

Innovation Works, Inc.is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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