Procurement Coordinator

Job Description

Job Description

Description : ICE Job Description

Procurement Coordinator

Title : Procurement Coordinator FTE Status : Full Time – 40 hours

FLSA Status : Non-exempt Reports To : Production Manager

Primary Purpose of Position :

To support ICE’s operations with an uninterrupted flow of materials and services. The purchasing function is responsible for determining the organization's requirements, selecting an optimal source of supply, ensuring a fair and reasonable price and establishing and maintaining mutually beneficial relationships with the most desirable suppliers; i.e. the right materials, services, and technology from the right source, at the right time, in the right quantity.

The Materials Planner interfaces with management, sales, operations, engineering and other staff toward efficient production and on-time delivery to facilitate ICE’s growth and profitability.

Essential Functions :

• Coordinate purchasing needs with user departments and purchase competitively and efficiently, ensuring that sufficient supplies have been planned to cover requirements.
• Monitors for material shortages and solve any issues on time while communicating accordingly.
• Develops and maintains SOP documentation for key procurement processes.
• Drives the proficient use of the ERP / MRP system through standardized workflows.
• Researches and evaluates suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier’s reputation and history.
• Develops reliable and effective supply sources and fosters close working relationships with suppliers, developing long-term strategic relationships toward mutual goals.
• Analyze and report on long-range availability and costs of major purchased items.
• Search for new and alternative ideas, products, and materials to improve efficiency & profitability, including, but not limited to, stocking programs, blanket purchase orders, forecasting and Kanban.
• Prepare purchase orders by verifying specifications & price.
• Confers with staff, users, and vendors to discuss defective / unacceptable goods or services and determine corrective action.
• Create and maintain fulfillment dashboards and shortage reports.
• Apply strong negotiation skills with capacity to be firm and flexible as conditions require.
• Work closely with sales, engineering, operations, and other supply chain teams to ensure mitigation of shortages to meet delivery dates.

Additional Functions :

Reporting :

Working Conditions :

This position includes the ability to perform those activities to complete the essential functions of the job, either with or without reasonable accommodation. The position includes continuous and / or frequent talking, repetitive motions of hand / wrists, hearing and handling. Mental activities performed by the employee in this position include decision making, interpersonal skills, supervisory skills, teamwork, creativity, customer service, mentoring, use of discretion, presentations / teaching, problem analysis, negotiation, and the ability to perform math and to read, write, speak, and understand English. Physical activities may include standing, walking, stooping, twisting, climbing, balancing, kneeling, bending, crawling, reaching, grasping, fingering, repetitive motions of hands and wrists, sitting, hearing, and lifting / pushing / pulling or carrying objects up to 50 pounds. Work is primarily indoors in an office or manufacturing facility and occasionally includes travel by air or ground transportation.

The statements contained herein reflect general details as necessary to describe the essential functions of this job, the level of knowledge and skills typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

ICE is an equal opportunity employer. Per ITAR regulations applicants must provide evidence of US Person status by completing a U.S. Export Control Compliance Verification form at reception. US laws and regulations prohibit the unauthorized export of restricted technology to non-US persons. A US Passport is the most common document used, but not the only type accepted. Once determined, the documentation will be kept on file at ICE.

This position must meet compliance requirements, a US person is required. US person includes, US citizen, lawful permanent resident, refugee or asylee. “

ICE is a drug and tobacco free workplace.

Requirements :

Preferred Knowledge, Skill and Ability to :

Working knowledge of manufacturing routing, BOM, planning / scheduling, purchasing, logistics and ERP protocols

Perform well in customer focused environment and exercise strong relationship-building skills

Possess understanding of the industry’s technical concepts and manufacturing methods

Exhibit strong organizational skills

Possess excellent communication and listening skills, in person, via telephone and e-mail

Function independently as well as part of a team

Experience with SQL databases and queries

Perform proficiently in MS Word, e-mail with advanced skills in MS Excel; ability to create pivot tables or macros and analyze data

Communicate effectively in English, both orally and in writing

Preferred Education / Experience

Bachelor’s degree in supply chain, business, science, engineering, or technical discipline

2 years’ experience in material planning, production planning, operations management, supply chain management, material cost control or master production scheduling

2 years of experience with MRP or ERP systems and management of bills of materials and work orders

APICS certification preferred

Six Sigma or similar certification preferred

Any combination of the experience, education, training, and requirements listed above which provides an equivalent background to perform the work of this position may be considered by management.