What are the responsibilities and job description for the Executive Secretaries and Administrative Assistants position at Innovee Consulting LLC?
Title:Executive Secretaries and Administrative Assistants
Duration:1 Year
Location:Albany,NY
Duties
Duration:1 Year
Location:Albany,NY
Duties
- Manage the office calendar and the Director’s daily schedule by independently scheduling, confirming, and canceling meetings and appointments with staff, agency program managers and business units, and all other parties. Ensure schedules are up to date and reliable
- Receive and review all incoming and outgoing forms, correspondence for accuracy and completeness
- Develop office document templates including formats for letters, memoranda, facsimiles, and travel itineraries, etc
- Contact external customers (Contractors, Vendors), client agencies and consultant field staff reviewing and securing required reporting forms and monthly reports
- Input all forms and correspondence and distribute to appropriate staff and program areas
- Produce and edit correspondence and documentation for the Director’s review and signature
- Coordinate the collection of data necessary to respond to inquiries from the Executive Chamber, the State Attorney General’s office, Office of the State Inspector General, Office of the State Comptroller, State Division of the Budget, and other public and private entities
- Screen visitors and telephone calls for appropriate routing
- Respond to questions, research problems, and determine resolution; communicate and interpret agency policy and procedures; refer more difficult calls to appropriate staff; follow-up when necessary
- Generate technical reports on a regular basis.
