Demo

Client Service Representative Manager

Innovetive Petcare
Huntington, NY Full Time
POSTED ON 2/25/2025
AVAILABLE BEFORE 5/22/2025

Description

Join Our Team as a Client Service Representative Manager at West Hills Animal Hospital and Emergency!

Are you a natural leader with a passion for fostering a positive work environment? Do you have experience in customer service management and want to make a difference in the veterinary field? West Hills Animal Hospital and Emergency is seeking a dedicated CSR Manager to lead our client services team and ensure our hospital runs efficiently and effectively.

Key Responsibilities

Human Resources & Team Management

  • Develop written job descriptions and implement hospital policies.
  • Conduct regular performance reviews and provide constructive feedback.
  • Hire, train, and manage CSR staff.
  • Handle PTO requests, find coverage, and step in to cover shifts as needed.
  • Facilitate staff training and update training manuals.
  • Resolve staff concerns promptly and fairly.
  • Hold staff accountable for conduct, punctuality, and performance.
  • Schedule and oversee staff task completion.
  • Ensure all staff emails and communications are addressed daily.

Finance & Accounting

  • Guide staff in handling charges, refunds, and returns.
  • Ensure adherence to policies regarding employee invoices and charges.
  • Monitor daily sales reports for accuracy and performance.
  • Client Relations

  • Promote a client-centered environment and uphold high service standards.
  • Maintain client retention and new client acquisition strategies.
  • Address and resolve client concerns alongside doctors and other staff.
  • Assist clients with financial inquiries and provide necessary guidance.
  • Train staff in estimate creation and financial discussions.
  • Oversee scheduling for international travel appointments and required documentation.
  • Practice Leadership

  • Communicate hospital objectives and motivate staff.
  • Organize and lead staff meetings.
  • Cultivate teamwork and a cooperative work environment.
  • Demonstrate enthusiasm, professionalism, and willingness to support the team.
  • Skills Knowledge and Expertise

  • Ability to work independently under broad administrative supervision.
  • Strong problem-solving skills and ability to set priorities.
  • Willingness to work flexible hours, including potential overtime and emergency recalls.
  • Exceptional communication skills, both in person and over the phone.
  • Professional demeanor, tact, and diplomacy in handling staff and clients.
  • Ability to multitask efficiently in a fast-paced environment.
  • Benefits

  • Paid time off
  • Health insurance
  • Dental Insurance
  • Vision insurance
  • Employee discounts
  • Flexible schedules
  • 401K with company match
  • Paid days off for CE and robust CE allowance
  • Training and career development
  • Innovetive Petcare owns and operates veterinary practices across the country. Our clinics benefit from our tools, resources, and a dedicated support team to help veterinary practices prosper and grow. We run a successful business so our veterinarians can focus on providing exceptional patient care. We want our veterinarians and staff to enjoy a better work-life balance, a strong, supportive community, and ongoing training and career development.

    At Innovetive Petcare, it all begins with an unparalleled team. From the veterinarians, veterinary technicians, practice managers, and administrative staff at our clinics to the driven support team in our home office, our team is passionate about pet health. We are a culture-first company, working to redefine the veterinary lifestyle to allow professionals to advance through their veterinary medicine careers without burning out. We don’t just talk about it; we live it!

    Equal Opportunity Employer Policy

    Innovetive Petcare is an Equal Opportunity Employer and a member of E-Verify.  We are proudly committed to recruiting and retaining a diverse and inclusive workforce. We do not discriminate based on age, race, gender, sexual orientation, religion, national origin, disability, or any other non-merit factor. All qualified applicants, including minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.

    Salary : $26

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