What are the responsibilities and job description for the Executive Assistant position at InnoVitale Spa?
Are you the kind of person who loves color-coding calendars, solving problems before they happen, and making things run smoother than a freshly waxed leg? Do you thrive in a role where initiative, follow-through, and next-level organization are your superpowers?
If you just whispered “YES” and smiled at your screen... keep reading.
InnoVitale Spa—St. Petersburg’s chic, innovative day spa specializing in menopause-friendly facials, luxurious massages, and next-gen wellness—is seeking a highly detail-oriented, digitally savvy, and delightfully proactive Executive Assistant to work directly with our Founder and support our growing team.
What You'll Actually Be Doing:
- Creating SOPs, playbooks, and internal procedures that make our spa run like a dream
- Managing the Founder’s calendar, meetings, and communications (and protecting her time like a boss)
- Coordinating with the spa team to ensure everyone has what they need before they even ask
- Supporting implementation of new tools and systems (like our brand-new email platform!)
- Researching and organizing potential community partnerships and local collaborations
- Scheduling and organizing fun, intentional team-building activities
- Helping plan and execute unforgettable InnoVitale events that make our clients feel like the VIP’s they are!
Must-Have Superpowers:
- GSuite fluency (Docs, Sheets, Calendar, Drive—you’re a digital ninja)
- Obsessed with details, deadlines, and doing things right the first time
- A proactive problem-solver who anticipates needs and acts without being asked
- A natural at managing multiple projects, deadlines, and humans
- Excellent written and verbal communication
- Highly organized, resourceful, and self-starting (no micromanaging here—we don’t have time!)
- Comfortable asking questions but always exhausts all options first
Bonus Points if You:
- Have experience in hospitality, wellness, or spa environments
- Know your way around tools like Asana, Airtable, or Notion but not critical
- Can wrangle a messy inbox or build a slick spreadsheet like a champ
- Have event planning experience
What’s In It for You:
- Work with a mission-driven brand changing the face of wellness and skincare for women 35
- Flexible hours and location (but being near St. Pete is a major plus for our events)
- A supportive, empowered culture where your ideas and efficiency matter
- Occasional spa perks (obviously!)
- Direct access to a founder with a background in digital marketing, entrepreneurship, and innovation—you’ll learn a lot, fast!
To Apply:
Send your resume to sinead@innovitalespa.com a short note about why you’re excited about this role and tell us about a tool or system you LOVE and why you can’t live without.
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: 10 – 20 per week
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
Schedule:
- Choose your own hours
- Weekends as needed
Work Location: Hybrid remote in Saint Petersburg, FL 33705
Salary : $20 - $25