Payroll Specialist

InnVentures Overview

Driven by an innovative, entrepreneurial spirit, InnVentures has a culture of building teams that produce winning results. We operate over 75 hotels in 20 states for some of the Nation’s largest REIT’s and private real estate owners, in addition to a large portfolio of individual and family-owned hotels. Throughout our 40-year history we have established proven methods of management, development, and revenue maximization resulting in a trusted acumen for operating major hotel brands.

Overview

Responsible for providing payroll and benefits support to the Payroll Department and the Hotels. Responsible for ensuring the accuracy of preliminary and final payroll/benefits/HR reports, timesheets, and spreadsheets; responding to inquiries and/or requests for data and/or reports; maintaining confidentiality; providing timely and accurate payroll/benefits production.

Responsibilities

• Processes bi-weekly payrolls including all prep work needed. • Responsible for all aspects of Payroll/Benefits including General Ledger (GL) reporting, personnel changes, direct deposits, non-exempt wage calculations, voluntary and non-voluntary deductions, garnishments, etc.• Provides payroll support and manages workflow to ensure all payroll transactions are processed accurately and timely. • Resolves discrepancies with payroll and/or benefits information and/or documentation to ensure the accuracy of records and employee payments.• Performs research and handle various authorized payroll adjustments, e.g., taxes, garnishments, manual checks, retro pay, etc. • Reconciles payroll prior to transmission and validates confirmed reports • Provides employment verification; responds to inquiries and/or requests for data or reports.• Assists with group health insurance, short-term and long-term disability, life insurance, voluntary plans, flexible spending plan, retirement plans (401(k) and other benefits programs. • Maintains a wide variety of payroll information to ensure the availability of documentation and compliance with established policies and regulatory guidelines.• Reconciles and assists with journal entries for payroll related GL accounts and all other accounting items related to payroll. Work effectively with the accounting team on financial tasks such as reconciliations and financial inquiries. • Assists in implementing accounting procedures to provide internal financial controls and ensure compliance with established accounting practices and all applicable regulatory requirements.• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.• Develops ad hoc financial and operational reporting as needed • Provides customer service to employees and supervisors by responding to payroll and benefits inquiries via email, phone, or in-person. Develops and maintains a professional relationship with leaders and employees by ensuring a sense of trust, confidentiality, and respect.• Maintains and update the Payroll/HR Procedures and Policy Manual.• Maintains confidence by keeping financial/Benefits/Payroll information confidential.• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.

Qualifications

• Education and/or Experience: A four-year college degree or equivalent experience required.• Language Skills: Ability to read, write, and verbally communicate in English. Ability to communicate effectively and professionally with other departments, hotels, and vendors. Ability to diplomatically handle difficult situations and people.• Technical Skills: Knowledge of payroll and accounting systems. Strong computer skills including MS word, excel, and outlook. Mastery over numbers and efficiency in mathematics• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, report, or schedule form• Other Skills and Abilities: Experience in meeting deadlines and multiple priorities of business demands as required. Able to work with little or no supervision. Operate office equipment such as, but not limited to, printers, fax machines, and copiers. Ability to work flexible hours including evenings, weekends, and holidays.