AP Document Management Analyst

Job Description

Inova Health is looking for a dedicated AP Document Management Analyst to join the Team. This hybrid role will be full-time day-shift working Monday – Friday.

The AP Document Management Analyst analyzes and resolves invoice issues with internal and external vendors. Performs daily reviews and analytics of AP Analyst workflow exception queues. Performs root cause analytics and reports to streamline processes and design improvement is expected.

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.
  
  

AP Document Management Analyst Job Responsibilities

• Work incoming invoices accurately and timely by following the AP Invoice Process guidelines
• Research various source documents to accurately code and route invoices.
• Communicate with internal departments and external vendors to resolve PO and non-PO invoices
• Works with end users and vendors to determine correct coding for routing invoices.
• Works with Supply Chain to communicate any PO invoice discrepancies.
• Works in all invoice queues and follows direction from the Manager AP Operations on specific tasks or vendors for the day if required
• Works with internal departments and external vendors on invoice resolution for PO and Non-PO vouchers.
• Builds a working relationship with internal depts, Supply Chain and vendors; clearly communicate issues, and following up on invoice matters.
• Demonstrates critical thinking and analytical skills by identifying discrepancies and developing resolutions to streamline the invoice process and design improvement.
• Helps resolve credit holds so product or services can continue, by processing invoices timely
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons, i.e. department end user or supplier
• Analyzes AP transactions to ensure compliance with internal controls and accounting policies.
• Maintains and reconciles supplier statements monthly to minimize/decrease credit hold issues.
• Resolve discrepancies in billing and payments and recommend improvements to AP policies and procedures.
• Process invoices and respond to vendor inquiries timely.
• Cross-train in other areas of AP to better support the team during times of team member absence
  
  

AP Document Management Analyst Additional Requirements

• Work Schedule: Monday – Friday, hybrid
• Education: High School or GED
• Experience: 2 years of experience in accounts payable or related field or 1 year of experience in accounts payable or related field with an Associates degree
  
  

AP Document Management Analyst Preferred Qualifications

• Previous experience working with Oracle cloud preferred
• Previous PO invoice process experience preferred
• Previous customer service experience working with internal and external vendors
  
  

About Us

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 25,000 team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better — to shape a more compassionate future for healthcare.

Inova Health System is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.