What are the responsibilities and job description for the Program Activities Coordinator position at INPEACE?
Job Description
Job Description
Salary : 16.88
Summary
The Program Activities Coordinator assumes a pivotal role in orchestrating seamless
communication among staff, participants, and INPEACE programs, both digitally and in
person. From event coordination to participant recruitment, their organizational skills
serve as the bedrock. This position will work alongside the program staff to provide
technical support for virtual workshops and input and maintaining program data.
Collaborating with the data team, they ensure that reports align with grant objectives.
Their efficiency in document processing, travel coordination, and various tasks must
include an unwavering commitment to confidentiality. Their adaptability and strong
teamwork make them an indispensable asset to the project's success.
Duties and Responsibilities
o Provide assistance with coordination and organizational support for activities and functions :
o Communicate with staff, project participants, and other INPEACE programs
including e-mail, phone, and face to face inquiries
o Coordinate event planning and implementation
Assist in recruitment of program participants.
Maintain registration process, system and communication for program activities, events, and
services.
Provide technical support during virtual workshops and events, as needed.
Enter and maintain data for program services.
Maintain complete documentation for all data sources.
Works with data team to coordinate outcome data points and reports based on internal logic
model and grant objectives.
Assist in the preparation of presentations and reports.
Process check requests and other documents as required for internal INPEACE
communication and operations.
Assist in coordination of travel arrangements, reimbursement / payment processing,
purchasing of supplies, mailing, copying, and completing errands.
Handle confidential materials and information.
Other duties as directed.
Minimum Qualifications
Level 1 : High School diploma, some work experience preferred.
Level 2 : AA degree OR HS and 5 years related experience.
Level 3 : Bachelors degree OR AA degree and 5 years related experience.
Skills and Knowledge
Proactive.
Customer and service oriented
Ability to work as part of a team.
Excellent communication and organizational skills.
Detail oriented.
Proficient with programs such as Word, Excel, PowerPoint, and Outlook. Knowledge of databases preferred.
Familiar with non-profit business operations.
Preferred Experience
At least 2 years of clerical experience and / or experience in data entry / database management systems.
Knowledge and experience with working in Native Hawaiian communities.
Essential Job Requirements
Sit for 6-8 hours at a time, kneeling, squatting, standing, and bending.
Able to work on a computer screen for long periods of time.
Lift up to 25 pounds.