Accounting Clerk I

Security Sensitive Statement :

This position is security sensitive and subject to Texas Education Code 51.216, which authorizes the employer to obtain criminal history record information.

Position Title : Accounting Clerk I

Position Number : 799059

Posting Number : 201500261P

Open Until Filled :

Special Instructions To Applicants :

Please Note : A criminal background check will be conducted on candidate finalist prior to the offer of employment. Resume and Cover Letter is required. Unofficial transcripts required prior to campus interview, official transcripts required upon hire. Your application for the position will not be complete until you receive an online confirmation number at the end of the of the process of applying for a position.

In compliance with House Bill 558 passed during the 76th Legislative session, Lamar State College-Port Arthur requires that all male U.S. citizens from 18 to 26 years of age provide proof of registration with the Selective System or exemption from such registration, prior to employment.

If you have questions, please contact the Human Resources Office at (409) 984-6237 or (409) 984-6259.

LSCPA’s Annual Security and Fire Safety Report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f), 34 CFR 668.46).

Lamar State College-Port Arthur is an E-Verify Employer. EEO / AA

Job Summary :

The Accounting Clerk I has responsibilities that include, but are not limited to, processing payments by posting to student accounts, posting miscellaneous payments, and posting to department accounts. This position is also responsible for maintaining an accurate cash drawer, supporting dual enrolled students and classes, and creating and maintaining collection spreadsheets for Retail Merchants. This is a non-exempt position that reports to LSCPA’s Finance Department.

Minimum Qualifications :

Education / Experience :

• Associate’s degree in Business, Finance, or related field (relevant work experience may be substituted for degree)
• Excellent customer service skills with great attention to detail

Skills / Abilities :

Physical Requirements :

This position requires employees to remain in a stationary position most of the time; move to various locations on campus; move about inside an office to access documents, office equipment, etc.; and operate a computer or other office equipment, such as a printer or copy machine.

Preferred Qualifications :

SALARY : 32,300 - $34,300

Work Hours : 40 hours per week

Essential Job Functions :

Process and post payments

Essential Job Functions :

Maintain accurate cash drawer

Essential Job Functions :

Receive and manage Business Office email and phone inquiries from students regarding their accounts

Essential Job Functions :

Handle office opening and closing duties

Essential Job Functions :

Maintain and order, when needed, department supplies

Essential Job Functions :

Help coordinate activities for student workers

Essential Job Functions :

Oversee dual enrolled students and classes to ensure that flat fees are attached to correct classes; place dual enrolled students on contracts and exemptions, as needed

Essential Job Functions :

Reconcile Seahawk Book Bundle

Essential Job Functions :

Oversee TouchNet, including setting-up installment plans and default terms; and building and maintaining Marketplace within TouchNet

Essential Job Functions :

Create and maintain collection spreadsheets for Retail Merchants by receiving inventory list of students sent to collections and verify amount

Essential Job Functions :

Receive bank reports and post EDI payments to correct accounts

Essential Job Functions :

Create and distribute account balance letters to students; verify payments to student accounts monthly; send delinquent payments for collection every six months

Essential Job Functions :

Write-off student accounts that have not be paid and update Retail Merchants

Essential Job Functions :

Following the last installment date, run process to place holds on accounts and verify holds for accuracy

Essential Job Functions :

Send out e-bills through TouchNet and Banner each term

Essential Job Functions :

View web payments to verify payments are made in correct term

Essential Job Functions :

Reconcile invoices for contracts and miscellaneous invoicing, including but not limited to, federal and state prison units and Barnes & Noble requisitions to be paid

Essential Job Functions :

Maintain the unclaimed checks spreadsheet and process requests for void or reissue; send letters and email notifications regarding unclaimed checks

Essential Job Functions :

Contact students by phone and email to determine preference of refund check distribution; verify students by picture ID when picking up refund checks

Essential Job Functions :

Prior to each drop date, collaborate with Financial Aid and Admissions to run unpaid reports and then send out messages informing students that they have been dropped due to non-payment

Essential Job Functions :

Assist with scanning and indexing and perform quality checks in the A / R and A / P areas

Essential Job Functions :

Participate in campus committees and events

Essential Job Functions :

Comply with campus policies and procedures

Essential Job Functions :

Other related duties, as assigned

Salary : $32,300 - $34,300