Administrative Assistant

Position Number : 01385W

Position Title :

Administrative Assistant

Employment Category :

Full Time Operational

Location : William & Mary

Department :

311000 Provost's Office

Unit Mission Statement :

The Provost is the chief academic and budget officer of the university. The Provost’s Office is responsible for all academic and research programs, academic budgets, institutional planning, space allocation, and faculty development.

Position Summary :

Reporting to the Associate Provost for Faculty Affairs & Development, the Administrative Assistant provides administrative support to the Associate Provost for Faculty Affairs & Development and contributes to the daily operations of the Office of the Provost as a key team member. Core responsibilities include, but are not limited to :

• Provide administrative support to include both daily and complex calendar management, placing supply orders, booking and reconciling travel, arranging meetings and managing logistics related to meetings (room reservations, AV, catering, parking, etc.).
• Provide program support, including the development of high quality internal and external facing content for reports, proposals, and events.
• Provides support for the faculty lifecycle processes including professorships and awards in coordination with the faculty lifecycle administrator.
• Collaborate closely with the Program & Events Coordinator and provide support for Associate Provost for Faculty Affairs & Development events as directed.
• Assist and support the Associate Provost for Faculty Affairs & Development in all daily operations as directed, including troubleshooting problems and general office management.
• Support the Office of the Provost, as required.

Conditions of Employment :

Essential Designation :

FLSA :

Non-Exempt

Position Restricted? :

No, this is a continuing E&G funded position and not term-limited

Position Term :

12 month - Continuing

Position Months :

Faculty or Staff : 12 month

Required Qualifications :

Preferred Qualifications :

Is the position remote work eligible? :

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer :

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and / or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range :

Up to $55,000, commensurate with experience

University Salary Range :

Benefits Summary Statement :

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to : https : / / www.wm.edu / offices / uhr / benefits / index.php?type=none

Job Open Date : 01 / 27 / 2025

Review Begin Date : 02 / 10 / 2025

Job Close Date : 02 / 24 / 2025

Open Until Filled :

Special Application Instructions :

Reference letters can be added to the application packet under “Other Doc”.

Background Check Statement :

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement :

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity / Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Salary : $55,000