Administrative Coordinator

Logo : Posting Number :

STA00097PO25

Job Family :

Administrative Support

Job Function :

Administrative Services

USC Market Title :

Administrative Coordinator

Link to USC Market Title :

https : / / uscjobs.sc.edu / titles / 131924

Job Level : P2 - Professional

Business Title (Internal Title) :

Administrative Coordinator

Campus :

School of Medicine Greenville

Work County : Greenville

College / Division :

School of Medicine Greenville

Department :

SOMG School of Medicine Greenville

State Pay Band :

Approved Starting Salary :

45,133

Advertised Salary Range :

45,133 -Salary Commensurate with qualifications

Part / Full Time : Full Time

Hours per Week : 37.5

Work Schedule :

Monday through Friday, 8 : 30 am – 5 : 00 pm.

Must be willing to work a flexible schedule to meet the needs of the department.

Basis : 12 months

Job Search Category :

Administrative

About University of South Carolina :

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement :

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Advertised Job Summary :

The Administrative Coordinator monitors, coordinates and / or performs diverse administrative and support activities for Associate Dean’s across the Office of Medical Education, Faculty Affairs and Development, and Institutional Data Evaluation Accreditation.The Administrative Coordinator performs activities associated with day-to-day operations, meeting management, and strategic initiatives led by each Associate Dean.

Job Related Minimum Required Education and Experience :

Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and / or experience.

Knowledge / Skills / Abilities :

Must be detail oriented, possess excellent verbal and written communication skills, and ability to maintain confidentiality all in a professional manner. Computer proficiency in Microsoft Office Suite. Key attributes include : Exceptional communication skills Highly Organized and able to prioritize tasks. Ability to work independently under minimal supervision. Knowledge of modern office practices, procedures, and equipment. Ability to always maintain a professional demeanor. Ability to maintain confidentiality and respect. Demonstrates a commitment to teamwork, self-awareness, professionalism, open / transparent, professional communication, and servant leadership. Proactively seeks opportunities to apply training, experience, knowledge, and skills as appropriate to meet emerging institutional needs. Communicates respect for others in the work environment, contributes to the development of a welcoming environment and positive institutional culture. Serves as liaison between offices and attends monthly administrative support meetings. Ability to maintain positive relations with vendors and key stakeholders.

Job Duty :

Provides support and coordination for the Associate Dean for Medical Education. Provides administrative support for designated operational committees led by the Associate Dean. Schedules and coordinates appointments and / or travel for leader and visitors, coordinates catering orders for business meetings, submits payments for processing. Drafts written documentation and correspondence for the office, screens and evaluates incoming and outgoing correspondence, and prepares responses as appropriate. Prepares meeting agendas, presentations, and distributes meeting minutes in a timely fashion for meetings led by Associate Dean. Provides office support handling administrative inquiries as appropriate such as P-Card transactions, supply orders, reimbursements for the Associate Dean. Organizes and tracks call for materials, updates data to maintain departmental records and databases for LCME and ACCME accreditation. Maintains confidentiality of records and information. Keeps key stakeholders informed of deadlines and adjustments.

Essential Function : Percentage of Time :

Job Duty :

Provides support and coordination for the Associate Dean for Faculty Affairs and Development. Provides administrative support for designated operational committees led by the Associate Dean. Schedules and coordinates appointments and / or travel for leader and visiting faculty, coordinates catering orders for business meetings, submits payments for processing. Drafts written documentation and correspondence for the office, screens and evaluates incoming and outgoing correspondence, and prepares responses as appropriate. Prepares meeting agendas, presentations, and distributes meeting minutes in a timely fashion for meetings led by Associate Dean. Provides office support handling administrative inquiries as appropriate such as P-Card transactions, supply orders, reimbursements for the Associate Dean. Organizes and tracks call for materials, updates data to maintain departmental records and databases for LCME and ACCME accreditation. Maintains confidentiality of records and information. Keeps key stakeholders informed of deadlines and adjustments.

Essential Function : Percentage of Time :

Job Duty :

Provides support and coordination for the Associate Dean for Institutional Data Evaluation Accreditation. Provides administrative support for designated operational committees led by the Associate Dean. Schedules and coordinates appointments and / or travel for leader and visitors, coordinates catering orders for business meetings, submits payments for processing. Drafts written documentation and correspondence for the office, screens and evaluates incoming and outgoing correspondence, and prepares responses as appropriate. Prepares meeting agendas, presentations, and distributes meeting minutes in a timely fashion for meetings led by Associate Dean. Provides office support handling administrative inquiries as appropriate such as P-Card transactions, supply orders, reimbursements for the Associate Dean. Organizes and tracks call for materials, updates data to maintain departmental records and databases for LCME and ACCME accreditation. Maintains confidentiality of records and information. Keeps key stakeholders informed of deadlines and adjustments.

Essential Function : Percentage of Time :

Job Duty :

Provides training and cross coverage for other administrative personnel during times of increased demand and / or absence. Assists with the onboarding of new employees, including the completion of paperwork to request badges, keys, and technology. Contributes to unit efforts by performing other related duties as assigned or required.

Essential Function : Percentage of Time :

Safety Sensitive or Security Sensitive :

Hazardous weather category :

Non-Essential

Number of Vacancies :

Job Open Date :

02 / 05 / 2025

Job Close Date : 03 / 24 / 2025

Open Until Filled :

Special Instructions to Applicant :

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by March 23, 2025. The University of South Carolina offers a valuable benefits package including but not limited to :

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting :

https : / / uscjobs.sc.edu / postings / 183070

EEO Statement :

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV / AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Salary : $45,133