What are the responsibilities and job description for the Administrative Specialist - Administrative Sr. position at InsideHigherEd?

Description

Administrative Specialist, Admin Sr

Division of Finance and Administration

Georgia State University

The Division of Finance and Administration contributes to Georgia State University’s teaching, research, and public service mission by providing the university community and the institution’s constituents with quality services in a supportive and cost-effective manner. The division provides specialized expertise in the stewardship of human resources, financial assets, property, and facilities in the assurance of a safe environment for faculty, staff, students, and visitors to our campus.

The Division of Finance and Administration is seeking to hire an Administrative Specialist, Admin Sr .

WHAT MAKES GSU A GREAT PLACE?

Flexible work environment.
Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
A knowledge-sharing organization that works collaboratively with diverse partners.
Professional development opportunity and mentorship.
A rapidly growing center within an academic setting.

WHAT WILL YOU DO :

This position will be responsible for assisting with some of the PCard duties, including tracking sales tax violations, splitting transactions on PCard and assisting with clearance form closeouts.

DUTIES AND RESPONSIBILITIES INCLUDE :

Provide customer service over the phone & in person to GSU staff, students and vendors. Enter / Update vendors in the vendor database for the University in PeopleSoft (Spectrum) Financials.

Runs TIN (Taxpayer Information Number) matching through the IRS (Internal Revenue Service) and GIACT system. Issue tax exemption and W9 forms to vendors when needed.

Enter currency codes and rate type for vendors.

Ensure that mapping is complete on added / updated vendors. Mapping makes sure all information is transferred to various screens in PeopleSoft, so that the information is available for Financials.

Assists end users and buyers with questions (vouchers, PO’s and vendors). Enters vouchers for Business Service / Purchasing in PeopleSoft (Spectrum) Financials.

Assists the Spectrum Office with special requests as it relates to vendor management.

Serve as the EFT coordinator for the University.

Adds university building codes and locations to the Spectrum system.

Maintain Purchase Card for Department (conference registrations, membership dues, any payments that do not require a purchase order).

Answer vendor database questions from colleagues.

Assist with retrieving requested documents for auditing purposes.

Orders and maintains office supplies.

Process Travel requests for department.

Open and close the Purchasing office.

Open and distribute incoming mail to the staff members of Purchasing.

Receive bids from vendors and make certain that time stamp is affixed.

Qualifications

Minimum Requirements :

Bachelor's degree in a related field and three years of related experience.

Preferred Requirements :

Excellent customer service.

Excellent written and verbal communication skills.

Proficiency with Microsoft Office applications, and aptitude for learning new software and systems.

Ability to maintain confidentiality.

College / Business Unit

Open until filled

College / Business Unit : Comptroller / Financial Services

Location : Atlanta Campus

Job Posting : 01 / 23 / 25, 12 : 14 : 41 PM

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