What are the responsibilities and job description for the Executive Assistant position at InsideHigherEd?
Department :
NC Botanical Garden-525000
Career Area :
Administrative / Clerical Support
Is this an internal only recruitment? :
Posting Open Date :
01 / 21 / 2025
Application Deadline :
02 / 04 / 2025
Position Type :
Permanent Staff (SHRA)
Position Title :
Executive Assistant - Contributing
Salary Grade Equivalent :
GN07
Working Title : Executive Assistant
Position Number : 20034653
Vacancy ID : P020042
Full-time / Part-time Permanent / Time-Limited :
Part-Time Permanent
Hours per week : Work Schedule :
Monday – Thursday; 9 a.m. – 2 p.m.
Work Location : CHAPEL HILL, NC
Position Location : North Carolina, US
Hiring Range :
20,000 - $23,457, prorated salary range for .50FTE / 20 hours per week
Pay Band Information :
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .
Be a Tar Heel! :
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work / life balance.
Primary Purpose of Organizational Unit :
The North Carolina Botanical Garden (NCBG) has been a leader in native plant conservation, horticulture, and education in the southeastern United States for more than 50 years. As part of The University of North Carolina at Chapel Hill, we further the University’s tripartite teaching, research, and public service mission through our own mission to cultivate connections between plants, people, and place through science, engagement, and conservation. As a garden focused on conserving the biodiversity of southeastern native plants, we recognize that just as biodiversity is critical to a healthy ecosystem, diversity in people and perspectives makes our organization and community stronger. NCBG is committed to creating an environment in our gardens and natural areas where everyone’s voice is heard, and everyone feels safe and welcome.
Position Summary :
This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.
The Assistant to the Director serves as principle personal and administrative support to the Director of the North Carolina Botanical Garden. In that role, the Assistant maintains the Director’s calendar, schedules appointments and organizes meetings, locates and assembles information for various reports, makes travel arrangements, maintains paper and electronic files and records, and tracks travel and office expenditures. In addition to these duties, this position supports the Garden’s liaison to the Board of Directors of the Botanical Garden Foundation (BGF). In that role, the assistant provides support and helps coordinate NCBG / BGF meetings, fund-raisers, and social events.
Minimum Education and Experience Requirements :
High school diploma or equivalency and three years of progressively responsible administrative / office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative / office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience :
Highly organized with the ability to manage multiple tasks with attention to detail; Excellent writing and oral communication skills; Competency with Microsoft Office. Occasional night time / weekend work.
Preferred Qualifications, Competencies, and Experience :
Ability to independently research, develop and draft letters, memos, or reports to communicate the Director’s decisions, ideas, and agenda. Commitment to the mission, vision and work of the North Carolina Botanical Garden.
Special Physical / Mental Requirements :
Must be able safely lift or move up to 25 pounds with or without reasonable accommodations.
Campus Security Authority Responsibilities :
Not Applicable.
Position / Schedule Requirements :
Evening work occasionally, Valid NC Driver’s License, Weekend work occasionally
Special Instructions :
H-1B sponsorship is not available for this position.
Salary : $20,000 - $23,457
