What are the responsibilities and job description for the Health Careers Education Center Administrative Support Specialist position at InsideHigherEd?
Category : : Staff
Subscribe : :
Department : : Division of Health Careers
Locations : : Des Plaines / Evanston, IL
Posted : : Jan 30, 2025
Closes : : Feb 27, 2025 - 11 : 59 PM EST
Type : : Part Time Staff
Position ID : : 185118
About Oakton College :
For over 50 years, Oakton College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.
Job Description :
Basic Function and Responsibility :
The Oakton Health Careers Education Center (HCEC) Administrative Support Specialist is responsible for supporting the day-to-day operations of the center, ensuring the effective delivery of health education programs at our Evanston location.
Characteristic Duties and Responsibilities :
- Maintain an organized office environment, including managing supplies, equipment, and facilities.
- Oversee the inventory of health center office supplies, ensuring adequate stock levels and timely reordering to meet operational needs.
- Serve as the first point of contact for visitors, phone calls, and emails, providing information, calendar support and assistance as needed.
- Lead special projects including assembling clinical / lab / class schedules, academic calendars, and tracking / monitoring clinical education agreements.
- Act as back-up for the Health Careers Education Center Manager when not present to maintain facility oversight and support employees and students.
- Assist in maintaining and updating files, and records related to programs and participants. Prepare reports and other documents as required by management, ensuring accuracy and adherence to deadlines. Help with document tracking, invoicing, and reporting, ensuring compliance with organizational policies.
- Manage incoming and outgoing mail, packages, and deliveries. Ensure that all items are distributed to the appropriate staff and that outgoing mail is prepared and sent in a timely manner.
- Work closely with team members and other departments to guide faculty, students and visitors to appropriate resources.
- Coordinate appointments, meetings, and events for staff and program activities, ensuring all logistics are handled smoothly.
Requirements :
Qualifications and Working Conditions :
Working Conditions :
Additional Information :
Supervision Received : Administrative supervision is received from the Dean of Health Careers. Functional supervision is received from the Health Careers Education Center Manager.
Supervision exercised : Functional supervision is exercised over Student Employees.
HOURS : Monday - Friday - 2 : 00 pm - 7 : 00 pm (25 hours per week)
SALARY : $25.79
Based on the needs of the college and with Administrator approval, some positions at the college may have a hybrid schedule option available after 30 working days.
Below is the link in regards to Oakton's benefits :
https : / / www.oakton.edu / about / offices-and-departments / human-resources /
Application Instructions :
For further details, visit our website at www.oakton.edu and select the Employment link to view Employment Opportunities.
Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application. One (1) of the references must be your most recent, direct supervisor.
Oakton College is an equal opportunity employer and has a strong commitment to diversity. In that spirit, we seek a broad spectrum of candidates, including minorities, veterans, women and people with disabilities. EOE / AA / M / F / D / V
Oakton is committed to maintaining an environment free from harassment and discrimination for all and does not discriminate on the basis of race, color, national origin, religion, age, sex (gender), sexual orientation, physical or mental disability, and reprisal or any other protected status. Further, Oakton does not discriminate on the basis of sex in any educational, employment, or extracurricular activity
Oakton College conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law and in accordance with the Illinois Department of Human Rights Conviction Record Protection Act of March 2021.
Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.
Oakton is accessible by public transportation.
Out-of-State Employment Defined
Oakton College's primary location of operation is in the state of Illinois. An "out-of-state employee" is defined as an employee of Oakton College whose primary work location is outside of the state of Illinois. State taxes, employment tax, and worker's compensation provisions vary from state to state and require payroll compliance with these various rules.
Allowable States for Out-of-State Employment
All employees must maintain their primary residence in Illinois, Indiana, or a reciprocal state with Illinois. Reciprocal states include Iowa, Kentucky, Michigan, and Wisconsin. Illinois has tax agreements with these reciprocal states. Employees may have their primary residence in Indiana since Indiana is adjacent to Illinois.
Salary : $26
