HR Operations Manager

Organization

Oversees and participates in the day-to-day operations of the Human Resources (HR) department, ensuring effective administration, compliance with all applicable laws, regulations, and policies, and alignment with the university's mission, goals, and objectives. Develops and implements operational processes to enhance efficiency, scalability, and alignment with strategic goals. Provides leadership in HR program execution, financial oversight, participates in department hiring, operational support, and ensuring timely delivery of initiatives. Responsible for management of PEAK revenue and financial transactions. Responsible for financial management of the self-funded insurance programs, including but not limited to, reporting on the financial trending, and forecasting to align with organizational financial objectives.

Duties :

Supervises and actively supports the HR Admin & Finance function; addresses escalated employee inquiries, unemployment claims, and other administrative tasks.

Leads and participates in HR projects and initiatives, ensuring deliverables, timelines, and budgets are met and maintaining accountability for outcomes.

Develops and manages operating budgets, ensuring alignment with departmental and university objectives while maintaining fiscal accountability.

Prepares and reviews financial and operational reports, including the management of PEAK revenues and the financial state of the self-insured plan, ensuring accurate financial tracking and alignment with goals.

Manages the transactions of the self-funded insurance program, ensuring compliance, and reporting accuracy.

Designs, implements, and maintains scalable processes to optimize core HR operations such as onboarding, offboarding, timekeeping, and employment lifecycle events.

Oversees compliance efforts, including audits and quality control, to ensure adherence to laws, regulations, and university policies and procedures.

Oversees and directly participates in hiring and separation process, including establishing employee records and paperwork completion.

Ensures accurate and timely processing of HR transactions and EPAFs, including but not limited to, employee pay changes, terminations, job posting, payroll and timesheet adjustments, while maintaining employee records.

Provides oversight and hands-on-support for data entry, reporting, and analytics, leveraging insights to improve HR operations and decision-making.

Coordinates and executes office operations, including supply management and vendor invoice processing, ensuring accuracy and timeliness.

Mentors and trains team members, fostering skill development and ensuring consistent application of policies, processes, and standards.

Serves as a primary point of contact for HR administration, providing consultation and guidance to managers and employees on processes and policies.

Manages relationships with external vendors, including evaluating contracts and ensuring effective service delivery for outsourced HR processes, as appropriate.

Participates in cross-functional meetings and committees, representing HR and promoting alignment between HR initiatives and university objectives.

Performs other duties as assigned.

Job Location

Required Education : Bachelor's degree in human resources, Business Administration or related field,  AND :

• 60 months of related experience

Equivalency / Substitution : Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree.

Skills :

Certifications :   None

Working Conditions :

Departmental Preferences :

Supervision : 2 - Norman Employees 2 - HSC Employees

Why You Belong at the University of Oklahoma :  The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement :  The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Organization : Human Resources Admin Office

Job Location : Oklahoma-Norman-Norman Campus

Schedule : Full-time

Job Posting : Feb 7, 2025