Purchasing Agent III

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Note : Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary :

Florida Atlantic University is seeking a Purchasing Agent III– Boca Raton, FL.

Summary of Responsibilities include :

• Analyzes requisitions, checking for best business practices, compliance with FAU regulations, directives, policies, Florida Statutes, and, when applicable, Federal Uniform guidance. Ensure requisitions include proper descriptions, vendors, account numbers, and justifications.
• Reviews and edits vendor-provided contracts to ensure they include best business practices and compliance with regulations, directives, policies, and guidance. Reviews sole source requests before Associate or Director approval.
• Review all requirements, including requisitions, requests for quotes, product research, and supplier contracts, within the assigned spend category group consisting of multiple commodities.
• Edit, research, and help draft specifications for Invitations to Bid (ITB) for annual contracts and one-time purchases exceeding the FAU regulation bid level. Researches potential vendors (including small and disadvantaged businesses) for ITB response.
• Assists in identifying opportunities for annual contracts. Confers with using departments regarding current and future requirements and recommends appropriate acquisition methods. Solicits and evaluates vendor price quotations. Opens and analyzes ITB. Participates in vendor business review meetings.
• Provides end-to-end procurement lifecycle services, including assisting in the development of competitive solicitations, including Invitation to Negotiate (ITN) and Requests for Proposal (RFP). Participates in all aspects of the contracts administration process, such as monitoring contract spending, including account payables invoice tracking and contract expiration.
• Maintain a high level of customer service to departments regarding current and future requirements, specifications, results of price quotations, and bids through open lines of communication, providing training and periodic department visits.
• Promptly answers phone and email inquiries from vendors and University personnel concerning the public purchasing process and procurement process. Works on resolving vendor disputes.
• Contributes to the development of external training, including review of web pages related to areas of commodity / service concentration.
• Assists in reviewing, routing, and completing supplier contracts, purchase orders, and change orders, utilizing the Workday ERP system.
• Analyzes and researches the availability of contract vehicles from the state, county, and other allowable publicly solicited contracts.
• Creates and administers publicly held ITN process utilizing the Jagger contracts platform.
• Provides value-added customer service to university departments and external partners, including completion of job aides and training.
• Assist University departments in post-award contract management activity, including invoice approvals, contract renewals, and extensions. Manage all contracts and maintain knowledge of all contract provisions.
• May assist suppliers in completing the University’s supplier application and guide additional procurement staff.
• Assists in contract administration / management functions and supplier disputes.
• Other job-related duties as assigned by the Director / Assistant Director or designee.

FAU Benefits and Perks

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Minimum Qualifications :

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Preferred Qualifications and Skills :

Workday, Professional Purchasing Certification, and Higher education experience.

Salary :

50,000 - $60,000 per year.

College or Department :

UPRO : Procurement

Location : Boca Raton

Work Days and Hours :

Monday - Friday 8 : 00 a.m. - 5 : 00 p.m. with additional hours during the peak time of the fiscal year.

Application Deadline :

2025-02-10

Special Instructions to Applicant :

APPLICATION DOCUMENTS REQUIRED :

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED :

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED :

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMODATIONS :

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

Salary : $50,000 - $60,000