Accounts Payable Clerk

A client of Insight Global is seeking a skilled AP/AR Specialist to join a non-profit organization. This role will oversee the full invoicing processes, administer expenses, and maintain proper records and documentation. They are looking for someone who is ready to help and support their non-profit in the innovative health space.

Duties and Responsibilities

• Enter and maintain Vendors and W9 into accounting system
• Enter Invoices into accounting system
• Enter reimbursements into accounting system
• Invoice approvals
• Process Payments vis Check, ACH, and Wire
• Report Checks in CASHPRO Positive Pay
• Track autopayments and record in accounting system
• Record TRION Monthly Transactions and send to property manager
• Close Monthly Intercompany expenses
• Ensure accurate program/ project allocation of invoices
• Update expense report milage as per IRS guidelines
• Enter Bank Deposits into accounting system
• Process manual checks
• Send invoices to clients
• Follow up with outstanding payments
• Enter/ import donations and deposits into accounting system
• Filing/ Scanning
• Other duties as requested

Qualifications:

• Associates degree required; bachelor’s degree preferred
• 2 years of relevant experience with a specialization in accounts payable or accounts receivable
• Accounting software experience required; Razor’s Edge and Blackbaud experience desired

Responsibilities:

• Entering and maintaining vendors and W9: This is typically associated with accounts payable, as it involves managing vendor information.
• Entering invoices into the accounting system: Accounts payable is responsible for processing and recording invoices from vendors.
• Invoice approvals and processing payments: These tasks are central to accounts payable, which handles payments to vendors via check, ACH, and wire.
• Tracking autopayments and recording in the accounting system: This involves managing outgoing payments, a key function of accounts payable.
• Closing monthly intercompany expenses: This task is related to managing expenses and payments between different entities within the company.
• Ensuring accurate program/project allocation of invoices: This involves ensuring that expenses are correctly allocated, which is part of accounts payable.
• Processing manual checks: This is another task typically handled by accounts payable.

However, there are a few tasks that overlap with accounts receivable:

• Entering bank deposits into the accounting system: This is usually part of accounts receivable, which manages incoming payments.
• Sending invoices to clients and following up with outstanding payments: These tasks are central to accounts receivable, which involves billing clients and ensuring payments are received.
• Entering/importing donations and deposits into the accounting system: This is also related to accounts receivable.