What are the responsibilities and job description for the Accounts Payable Specialist position at Insight Global?
One of our top clients in Pasadena, CA is looking for a AP Specialist to join their team! This position is a 6-month-contract with potential extensions.
Preferred Experience
- 0 - 2 years of previous Accounts Payable work experience (experience with Construction A/P department and/or accounting system preferred, but not required)
- Proficiency with MS Windows, including MS Word and MS Excel (e.g. can accurately complete sum functions and calculations using Excel formulas)
- Previous experience with document imaging administration (a.k.a. “paperless” invoice system) preferred but not required.
- Accurate 10-key by touch (7000 keystrokes preferred) and demonstrated data-entry accuracy
- Demonstrated customer service excellence, including professional, courteous phone skills
- Good analytical skills
- Ability to work under pressure to meet deadlines
- Ability to work overtime and weekends as required
Essential Duties & Responsibilities
- Review and maintain A/P imaging invoice inbox and complete payables processing, including:
- Routing vendor invoices to project managers and/or assigned personnel for invoice approval
- Coding invoices to appropriate G/L accounts, Matching to Purchase Orders or Subcontracts
- Researching and correcting invoice issues (i.e., approval delays, discrepancies, etc.) in a timely manner
- Assuring compliance with established A/P procedures.
- Working with vendors to reconcile open balances and payment discrepancies.
- Collaborating with the Purchasing and Credit and Collections Departments
- Perform complex PO or Subcontract reconciliations and make the necessary corrections / invoice reversal / re-entry
- Assist other Specialists with complex invoice processing and GL Coding issues
- Perform multi line and multi-invoice uploads into JDE
- Process Gas and Vehicle Maintenance charges
- Special projects and other duties and responsibilities as assigned by the A/P Manager
Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k)-retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave. Exact compensation may vary based on several factors, including skills, experience, and education.
Salary : $23 - $24
