Executive Assistant

Position: Executive Assistant

Location: Seattle WA 2x a week, parking provided

Duration: Until August 15, 2025

Pay Rate: 33 - 35/hr

Must-Haves:

• 3 years experience managing complex calendars
• Experience working with senior management and collaborating across departments
• Excellent communication and collaboration skills
• Adaptable and resourceful in a dynamic environment
• Demonstrated ability to multitask
• Incredibly detail-oriented with strong problem solving skills
• Self-starter: can take even the smallest project and run with it to the successful completion
• Experience driving items independently in an ambiguous, high-growth organization
• You have a working knowledge of contemporary collaboration and productivity tools - Google suite, Slack, and Microsoft Office

Plusses:

• Experience at rapid growth start-ups
• Experience driving projects from either Enterprise Applications or HR Operations
• IPO experience
• Sales Enablement familiarity and/or worked at a sales enablement company

Day-to-Day:

• Provide broad administrative support to VP and above in the business
• Keep the team running smoothly - be the eyes and ears of the Leadership Team to keep them abreast of trends with employees
• Be a key driver in creating and maintaining the team culture within the team and ensuring this connects to the broader company culture
• Identify any process issues or bottlenecks in the team and work with leadership on possible solutions
• Compile and track team goals and operational metrics, gather appropriate input from stakeholders
• Manage complex calendar and scheduling requirements for supported executives by proactively seeking out and triaging scheduling conflicts and staying ahead of opportunities to recommend meeting alternatives
• Work effectively under pressure within short time constraints prioritizing tasks and taking appropriate action
• Continually seek out and identify opportunities to improve process and create efficiencies
• Manage core administrative responsibilities including but not limited to space planning, scheduling new hire onboarding, organizational charts, supply ordering
• Navigate ambiguity well and function without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail
• Track and help drive the completion of key deliverables following up on outstanding items
• Collaborate across boundaries with HR, Recruiting & Workplace Strategy Teams to ensure an amazing hiring and onboarding experience for all new hires; work with leadership to define and innovate this experience as required
• Establish and maintain effective relationships with other EAs across the company
• Plan and organize morale events inclusive of events celebrating important company milestones
• Answer questions and provide support for all team members

Benefits packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law