Office Administrator

Location: 5 days in office - Shelton, CT

Salary: 50-70k - depending on candidate qualifications

Qualifications

• Bachelor’s degree preferred but not required
• 4 years’ experience as an Office Manager, Administrative Manager, or similar role
• Verbal and written communication skills to interact clearly and professionally with guests, vendors and other employees
• Organization skills to keep accurate records and find important information quickly, maintain order within the office
• Time management skills to prioritize and complete a side variety of tasks throughout the day
• Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive
• Thrives in a high paced environment
• Strong Microsoft Office skills

Key Responsibilities

Hospitality & Front Office

• Greet and welcome guests with professionalism and warmth
• Manage visitor access and coordinate with building security
• Prepare conference rooms, including refreshments and technology setup
• Log in to and manage conference calls as needed
• Answer and direct incoming calls, acting as a courteous gatekeeper for staff
• Coordinate catering for meetings, including breakfast, lunch, or dinner
• Ensure meeting rooms are reset and tidy post-use
• Support other front desk and hospitality-related tasks as assigned

Office Operations & Facilities

• Serve as the primary point of contact for office-related matters
• Ensure the office is clean, organized, and fully stocked with supplies, snacks, and equipment
• Liaise with building management and coordinate maintenance, security, and cleaning services
• Maintain vendor relationships and negotiate service agreements as needed
• Oversee mail, shipping, and package logistics

Administrative Support

• Manage scheduling for office-wide meetings, conference rooms, and shared spaces
• Book conference rooms for internal and external meetings; coordinate guest registration and greetings
• Complete detailed expense reports and “out-of-pocket” reimbursements, including receipt tracking and project coding
• Arrange travel logistics: flights, accommodations, visas, transportation, etc.
• Maintain digital and physical filing systems for operations documentation
• Support the Head of Operations and other Operations team members as needed
• Assist with special projects and ad-hoc administrative tasks as they arise

Team & Culture Support

• Plan and coordinate company events, meetings, and celebrations
• Help maintain a positive workplace culture by supporting team engagement initiatives
• Serve as a go-to resource for staff regarding office processes, tools, and support