Enrollment Manager

Insight PA believes in Education for ANY ONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. In support of this, we are committed to creating and maintaining a culture of inclusion and diversity where our employees are passionate about serving students and families, treat one another and customers with respect, challenge each other to innovate and always strive to do better.

The mission of Insight Pennsylvania Cyber Charter School is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

The Enrollment Manager supports school operations by overseeing the student enrollment and student withdrawal processes, as well as course placements for newly enrolling students.

This is a full-time position. Ability to work independently, typically 40 hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 8-4 or as defined by the school.

Salary: $65,000 - $75,000

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

• Supervises and monitors daily work assignments of the Enrollment Specialists, Withdraw Specialists, and temporary Enrollment staff
• Prepares mass data imports for new students as necessary
• Serves as primary point of contact for all internal and external stakeholders as it relates to student enrollment and withdraw
• Creates and amends school enrollment, withdrawal, and transfer processes and documents to conform to state laws and school preferences
• Collaborates cross-functionally to ensure students in special programs (ex: Special Education, McKinney-Vento, English Learner, etc.) are appropriately supported through the enrollment, course placement, and withdrawal processes
• Develops, regularly reviews, and updates when necessary enrollment, withdrawal, and course placement processes and procedures
• Collaborates with the Communications Team to schedule, plan, and attend community events to share information with perspective families about Insight PA
• Collaborates with the Communications Team to promote Insight PA, help maintain and increase student enrollment, and support marketing and engagement efforts
• Monitors and tracks student progress through the enrollment and withdrawal processes
• Ensures that all Enrollment team members and Enrollment Team processes comply with the Family Educational Rights and Privacy Act (FERPA) and any other federal regulations related to student enrollment, withdrawal, and placement
• Ensures state compliance guidelines are met for incoming enrollments by completing periodic and regular internal reviews and audits
• Collaborates with the Educational Systems Team to ensure accurate setup of the school’s enrollment portal
• Oversees the yearly enrollment confirmation process
• Collaborates with the Records Manager, School Nurses, Academics, Strong Start, and other internal stakeholders to ensure that new students have a seamless transition from the enrollment process through the records collection and student onboarding processes
• Develops employee schedules to ensure coverage during peak enrollment periods
• Performs additional tasks and responsibilities as assigned

Supervisory Responsibilities
Directly supervises up to ten full-time equivalent (FTE) regular employees and/or temporary staff. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Minimum Required Qualifications

• Associate degree AND
• Three (3) years of relevant work experience OR
• Equivalent combination of education and experience

Desired Qualifications

• Bachelor’s Degree in a related field of study
• Experience working in a public school environment

Minimum Required Skill Set

• Superior organizational and time management skills
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.) and Google Suite (Google Docs, Sheets, etc.); Web proficiency
• Ability to navigate multiple online systems and databases
• Experience successfully using search engines (internet) for research projects
• Strong written and verbal communication skills
• All clearances and background checks as required to work in a Pennsylvania public school

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is a flexible position with opportunities for in-office or remote work options. The noise level in the office is usually moderate (computers, printers, light foot traffic).

• This position will include limited travel and will include limited overnight travel. This is estimated to be less than 15-25% of the time. This position will include some travel. Travel, including overnight travel, will be required for community engagement events, professional development, and state testing.

Job Performance Requirements

The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
1. Ability to sit and stand for extended periods of time.
2. Ability to exhibit mental dexterity to “dial” a telephone, to enter data into a computer, to read a computer screen and printed material, to hear and understand speech at normal office/workplace levels, and on the telephone, and to speak in audible tones so that others may understand clearly in the workplace and on the telephone.
3. Ability to physically lift up to 30 pounds.
4. Ability to read, analyze, and interpret workplace documents, technical procedures, research studies, and governmental regulations.
5. Ability to write reports with clarity.
6. Ability to interface diplomatically with all members of the school community - administrators, teachers, parents, students, Board members, support staff, colleagues, and outside professional contacts.
7. Ability to coordinate and use technology for a variety of workplace purposes and communications.
8. Ability to define problems, collect data, establish facts, and draw valid conclusions.

The above job description is not intended to be an all-inclusive list of duties and standards of this position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is at-will as governed by the Commonwealth of Pennsylvania. The at-will nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer of Insight PA Cyber Charter School.

Job Type: Full-time

Pay: Up to $75,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Exton, PA 19341

Salary : $65,000 - $75,000