What are the responsibilities and job description for the Executive Assistant to Chief Commercial Officer position at INSIGHTEC?
Let us introduce ourselves
Insightec is a growing medical technology company transforming patient lives through innovative incisionless surgery.
Our culture is as unique as our people, a diverse global team, with different ideas, skills, interests, and cultural backgrounds driven by our core values – Our Patients, Integrity, Team, Quality and Innovation.
Our dedication to making a real impact on the lives of millions of people and paving the path to a bright future for healthcare, is what bonds us as a Team. We work together in a dynamic collaborative environment to deliver successfully while believing and driving a life-work balance philosophy that encourages our employees to do things that are meaningful outside of work. Every role is significant, your voice is heard, and your ideas are encouraged. We challenge and empower our people to be great at what they do while providing a flexible work environment.
Walking through our corridors, you will be inspired by stories of career journeys at Insightec. We take pride in growing internal talent and encourage our employees to achieve their professional ambitions. With employees in Israel - Haifa and K. Ono, Miami and Dallas, Shanghai, Tokyo and Europe, we offer in each region competitive perks and benefits.
Do the most meaningful work of your career by joining us on our mission to transform tomorrows, today.
About You
Energetic professional who thrives in a dynamic environment. Experienced in handling a wide range of administrative and executive support related tasks. Must possess superior organizational capabilities, be flexible, adaptable and enjoy the administrative challenges of supporting a fast moving environment with multiple/competing priorities. The Executive Assistant will organize and coordinate events in support of the commercial team’s activities to ensure organizational effectiveness and efficiency.
Primary Goals
- Top priority will be executive support to Chief Commercial Officer
- Provide support as needed to other Commercial Team Leaders (VP’s)
- Accountable for commercial organization event planning, management and logistics coordination to include interfacing with vendors and internal stakeholders
About The Job
- Organize and schedule onsite and offsite appointments/meetings for Chief Commercial Officer
- Coordinate agenda for meetings, appointments
- Coordinate travel arrangements to include all details related to domestic/international travel
- Prepare expense reports as needed
- Ensure Concur expense reporting accuracy with no gaps between expenses and budgeting
- Work with Finance to ensure invoices are paid on time
- Manage contract and price negotiations with vendors, service providers
- Develop standards and promoting activities that enhance operational efficiency
- Perform review and analysis of special projects and keep leadership properly informed
- Participate actively in the planning and execution of onsite/offsite company sponsored events
- Interface with building management company on visitors, housekeeping matters as needed
- PO processing and interface with Finance/Accounting
- Manage credentialing requests for commercial organization
- Coordination of office deliveries at request of Office Manager
- Responsibility for general support to visitors (Commercial Team)
Qualifications/Requirements
- Excellent time management skills and ability to multi-task and prioritize work
- Proven office management, executive or administrative assistant experience
- Superior organizational and project management skills
- Proficient in administrative office management practices
- Exceptional attention to detail and problem-solving skills
- Superior written and verbal communication skills ; must possess executive presence
- Proficient in MS Office , Outlook, Word, Excel, PowerPoint, Adobe
- College Degree preferred
