Operations Analyst (Hybrid)

Job Title: Operations Analyst

Location: New York, NY (Hybrid –2 days a week in the office)

Company: InspIR Group

About the Role:

InspIR Group is seeking a proactive and detail-oriented professional to support our team’s daily operations. This role is essential in managing office administration, client support, event coordination, financial processes, and internal systems. The ideal candidate is highly organized, tech-savvy, and comfortable juggling multiple responsibilities in a fast-paced environment.

As a key member of our NYC team, you will work closely with our New York team and collaborate with colleagues in the USA, Brazil, Argentina and Canada and engage directly with clients. Your contributions will play a vital role in building our growing events business, streamlining internal workflows using work management tools, and supporting clients with operational and administrative tasks—including press release distribution, conference call coordination, CRM management, etc. This is an excellent opportunity for a motivated professional to gain hands-on experience in investor relations, financial communications, and event management.

Key Responsibilities:

Office & Administrative Support

• Oversee office operations, including conference room bookings, vendor coordination, and supply management.
• Manage building access and assist with administrative needs to ensure seamless daily operations.

Client & Investor Relations Support

• Assist in the preparation and execution of quarterly earnings processes, including peer reviews, Q&A development, client distribution lists, and conference call/webcast coordination.
• Coordinate with clients on earnings calls, checkpoint meetings, press releases, and corporate announcements.
• Facilitate the distribution of press releases through wire services.

Event Coordination & Management

• Support the planning and execution of investor days, non-deal roadshows (NDRs), and corporate access events.
• Manage logistics, calendars, outreach, and CRM updates to ensure successful event execution.
• Assist in virtual and in-person event production, contributing to seamless client experiences.

Financial & Compliance Support

• Process invoices, track expenses, and manage check deposits with precision.
• Maintain accurate documentation and compliance records.
• Analyze data and generate reports using investor relations databases.

HR & Onboarding Support

• Facilitate onboarding and offboarding processes, including system access, documentation, and training coordination.
• Serve as a key point of contact for internal system management and tech support.

CRM & Project Management

• Maintain and update client data across internal platforms.
• Leverage project management and workforce tools to streamline workflows and improve team efficiency.

Other Responsibilities

As with any small organization, there will be times when you may need to pitch in to help with something that may not be your normal area of responsibility. Assist with various tasks as needed, leveraging your skills and interests to contribute to team success.

Qualifications:

• Bachelor’s degree in Business Administration, Operations, or a related field preferred.
• 1–3 years of experience in operations, administration, or a similar role.
• Proficiency in Microsoft Office, Monday.com, Slack, and other workflow tools.
• Experience managing press release distribution.
• Strong organizational and time-management skills.
• Ability to handle sensitive information with discretion.
• Excellent communication skills and a proactive approach.

Why Join InspIR?

We offer a dynamic and collaborative work environment where you’ll play a key role in ensuring operational efficiency and supporting a team that drives impactful investor relations strategies.

• Salary: $50,000 - $60,000 based on experience and skillset
• 100% paid health, dental and vision for the employee (upon eligibility)
• 401K participation (upon eligibility)
• Mobile reimbursement
• Paid vacation plus closed all NYSE holidays and additional days

Please send your resume and cover letter to pooja@inspirgroup.com.

To learn more about us, visit our website at http://www.inspirgroup.com.

Check us out on LinkedIn at https://www.linkedin.com/company/11328982/admin/