What are the responsibilities and job description for the Assistant Controller position at Inspired Closets Boca Raton?
Company Overview
At Inspired Closets, we are more than just a custom closet and home organization company-we are creators of personalized, transformative spaces. With over 35 years of expertise, we craft functional, beautiful solutions that elevate our clients' lives and homes. Join us in our mission to inspire and delight through exceptional design and service.
Position Overview
We are seeking a detail-oriented and ambitious Assistant Controller to bolster our financial operations as Inspired Closets continues to grow. This role serves as a cornerstone of our finance team, supporting the Controller in managing day-to-day accounting tasks, payroll, and HR functions while preparing for a future leadership role. If you thrive on accuracy, enjoy collaborating with operations, and aspire to shape our financial future, this position offers the perfect platform to grow into a Controller role.
Key Responsibilities
Finance
- Accounts Receivable
- Oversee the invoicing process and ensure timely and accurate billing to customers.
- Monitor outstanding balances and coordinate with sales designers and clients to resolve overdue payments.
- Accounts Payable
- Process and manage vendor invoices with precision and efficiency.
- Ensure timely payments to suppliers and adhere to company policies while maintaining strong vendor relationships.
- Bank Reconciliation
- Prepare and review monthly bank reconciliations to ensure alignment between company records and bank statements.
- Investigate and resolve discrepancies promptly to maintain financial accuracy.
- Payroll & Commissions
- Assist in processing weekly payroll and ensure employees receive accurate and timely payments.
- Track and calculate employee commissions based on sales performance and ensure timely and correct payouts.
- Monthly Close Support
- Support the Controller in the monthly financial close process, record entries, and review Profit & Loss (P&L) statements and balance sheets.
- Reconcile accounts and address discrepancies to ensure clean, audit-ready financials.
- Cost Analysis & Budget Support
- Assist with cost tracking and analysis, identify trends, and highlight cost-saving opportunities.
- Provide data and insights to support the Controller in budgeting and forecasting efforts.
Human Resources
- HR Support
- Assist the Controller with employee relations, documentation, and compliance with state and federal employment laws.
- Maintain accurate HR records and support audits as needed.
- Benefits & Payroll Administration
- Help administer payroll processes and troubleshoot issues to ensure seamless execution.
- Support the Controller in managing the medical insurance program and liaise with providers as directed.
- Recruitment Assistance
- Aid in posting job openings, screening resumes, and coordinating interviews with candidates.
- Help onboard new hires and ensure a smooth transition into the Inspired Closets team.
Collaboration & Growth
- Operational Partnership
- Work closely with the operations team to gather financial data and resolve issues impacting reporting or processes.
- Act as a bridge between finance and operations to enhance efficiency.
- Continuous Improvement
- Suggest and implement process improvements to boost accuracy and streamline workflows.
- Stay informed on accounting best practices to support compliance and innovation.
Qualifications
- Experience
- Possess 3-5 years of experience in accounting or finance, preferably in a support role (e.g., Assistant Controller, Accounting Manager).
- Demonstrate exposure to payroll processing and HR functions as an advantage.
- Education & Credentials
- Hold a Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience).
- Earned CPA or progress toward certification serves as a bonus but remains optional.
- Skills
- Exhibit a solid understanding of accounting principles and financial reporting.
- Display strong organizational and problem-solving skills with a keen eye for detail.
- Show proficiency in QuickBooks Desktop and HRIS systems (SharePoint experience proves advantageous).
- Possess excellent communication skills to collaborate across teams.
- Demonstrate a proactive mindset with a desire to grow into a leadership role.
Why Inspired Closets?
At Inspired Closets, we are driven by excellence, craftsmanship, and a deep commitment to personalized solutions. Our goal remains to leave every client with a space-and an experience-that exceeds their expectations. As our Assistant Controller, you will play a vital role in our growth, support the financial and HR backbone, and build skills for a future leadership position.
