Office Manger

Company Description:

Inspired to Grow Counseling Services is a minority-owned agency dedicated to fostering resilience, healing, and growth for individuals, couples, families, and military families in Chesapeake and Virginia Beach, VA. We specialize in supporting individuals with mental challenges while providing compassionate, culturally responsive outpatient therapy both in-person and virtually. Our mission is to create a safe, empowering space where every client can thrive, strengthen their relationships, and achieve lasting wellness. At Inspired to Grow, we believe in the power of transformation—one step at a time.

Job Summary:

We are seeking a highly organized and detail-oriented Office Manager to oversee the daily operations of our mental health agency in our Chesapeake office. This role requires a professional with strong administrative and communication skills who can manage office procedures, coordinate scheduling, support clinicians, and ensure compliance with agency policies and industry regulations. As a 1099 Independent Contractor, you will be responsible for handling your own taxes and benefits while maintaining a high level of efficiency and professionalism in our office. The starting pay for this position is $17-$20/per hour.

Key Responsibilities:

• Office Administration: Oversee daily office operations, maintain office supplies, and ensure a well-organized workspace.
• Scheduling & Coordination: Manage clinician schedules, client appointments, and office calendars.
• Billing & Insurance: Assist with processing payments, verifying insurance, and maintaining accurate financial records.
• Compliance & Documentation: Ensure that all client and clinician records adhere to HIPAA and agency policies.
• Communication: Serve as the main point of contact for clients, clinicians, and external partners.
• Staff Support: Provide administrative support to clinicians and agency leadership as needed.
• Technology & Systems: Maintain electronic health record (EHR) systems and office technology to ensure smooth operations.
• Marketing & Outreach: Assist with social media, community outreach, and promotional activities for the agency.

Qualifications & Skills:

• Proven experience in office management, preferably in a healthcare or mental health setting.
• Strong knowledge of HIPAA regulations and confidentiality protocols.
• Proficiency in Microsoft Office, Google Workspace, Wix, and electronic health record (EHR) systems.
• Excellent communication, organizational, and problem-solving skills.
• Ability to multitask and work independently with minimal supervision.
• Experience with billing, insurance verification, and administrative tasks is a plus.
• High school diploma required; associate or bachelor’s degree preferred.

Contractor Terms & Conditions:

• This is a 1099 independent contractor position, meaning you are responsible for your own taxes, benefits, and insurance.
• Compensation will be based on experience and agreed-upon contract terms.
• Hours are flexible but may require availability during peak office hours.

Job Type: Contract

Pay: $18.00 - $20.95 per hour

Schedule:

• Choose your own hours
• Monday to Friday

Experience:

• Medical office management: 1 year (Required)
• Insurance verification: 1 year (Required)
• EHR systems: 1 year (Required)
• HIPAA: 1 year (Required)

Ability to Commute:

• Chesapeake, VA 23320 (Required)

Work Location: In person

Salary : $17 - $20