Executive Administrative Assistant

Title: Executive Administrative Assistant 
Location: Miami, FL
Duration: 6 Month Initial Contract
Compensation: $25-$30/hr 
Work Requirements: US Citizen, GC Holders or Authorized to Work in the US

Executive Administrative Assistant 

Responsibilities:

• This position is responsible for providing project and administrative support to the Leadership Team. The ideal candidate will have experience working in a fast-paced environment, managing multiple projects, complex calendars, arranging detailed travel itineraries, team off-sites, supporting organizational structure changes, and other value-added HR programs including research, correspondence, and presentations. The successful candidate will possess outstanding planning, time management, organizational, and presentation skills. Superior attention to detail and the ability to meet tight deadlines while juggling a variety of tasks and requests is critical.
• This position will complete administrative duties for leader, direct reports, and others within the department as may be needed. This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment, proactively solving complex problems that impact the department. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals is imperative
• Manage project tasks and timelines that require coordination with various teams across the organization.
• Manage invoice payments and tracking for all department expenditures which includes use of MS Excel spreadsheets for recording and tracking.
• Complete T&E statements for department and other reimbursement forms for approval.
• Department liaison for current and potential vendors and service providers and manage the invoice process as well as chargebacks
• Coordinate all time and attendance related functions for the department, which includes using company time tracking system.
• Act as the department coordinator for Document Retention and Management, according to the company's policies.
• Manage new employee onboarding process by ensuring employee is ready to begin work (equipment, network access, desk set-up/ clean, telecom)
• Ability to be flexible, changing direction at a moment's notice will be necessary for success.
• Manage office supplies inventory control/purchase for team
• Manage office/facility management requests (e.g. office location moves, order furniture or other items/tasks necessary to optimize use office space.)
• Proactively manage complex calendars and global schedules. Manage travel calendar to ensure travel does not conflict with standing meetings
• Coordinate domestic and international travel arrangements/agenda
• Responsible for all logistics and coordination related to speaking engagements, department/group meetings. 
• Handle confidential materials and personal matters with the utmost degree of care, integrity, and discretion
• Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
• Able to create with very high proficiency PowerPoint presentations, Sharepoint sites, and Excel spreadsheets.
• Coordinating and preparing department and project budgets-based input from department management.
• Coordinating all document repositories regarding projects and other internal documents.
• Developing project briefs and presentations as may be required.
• Manage and collate data requests
• Manage sharepoint sites by posting notes, presentations, action items, etc

Skillset / Experience:

• Senior level executive administrative support with 10 years of demonstrated accomplishments.
• Exceptional interpersonal abilities and communication skills
• Must be able to work with various schedules as the job demands that may include weekends and late hours on an emergency basis
• Requires demonstrated abilities to interact with both internal and external contacts at all levels, up to and including executive leaders.
• Must display the utmost level of professionalism and integrity in order to provide positive representation for the department and the organization.
• Ability to handle confidential and sensitive information with discretion
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Excellent organizational skills and attention to detail, with the ability to multi-task and think and act proactively
• Ability to communicate confidently at the highest levels and build effective internal and external relationships.
• Expert current knowledge in Microsoft Office Products (Outlook, Word, PowerPoint, Excel)
• Experience working in a global organization with proven ability to operate in a matrix environment.
  

Our benefits package includes:

• Comprehensive medical benefits
• Competitive pay,
• 401(k) Retirement plan
• ...and much more!
  

About INSPYR Solutions:
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.