What are the responsibilities and job description for the Office Coordinator position at Instant Serve LLC?
Job Description
Job Description
Job Position : Office Coordinator
Duration : 11 Months
Location : Palmdale, FL 33944
Pay Rate : $18 / hr. on w2 all inclusive without benefits
Description :
Our successful candidate will coordinate and execute all office services, maintenance, systems management and administrative support as needed by the business.
What you'll do in this role :
Maintain all leased office equipment profiles across multiple locations.
Negotiate lease options, rates, and terms to present lowest cost / best benefit options to management for approval.
Partner closely with Facilities team to ensure proper maintenance upkeep of the building.
Manage telephone system with Corporate (Company greetings, recordings), professionally receives / directs in-coming calls and maintains the Internal Phone Directory and Reception Directory.
Manage meeting room Calendars and posts schedules daily.
Maintain office supplies inventory and the relationship with office supply vendors to ensure we're practicing lowest cost providers at all times.
Partner closely with Finance to ensure proper purchase order processing, invoicing on company equipment, updated customer insurance certificates and annual customer reviews.
Oversee company phone and company car program to ensure compliance, efficiency and cost-effectiveness.
Assist with onboarding new hires to ensure they have all hardware, software, building and system access for their first day of work.
Coordinates servicing of all technology and ensures company devices are secured appropriately.
Maintains the Company's contracts, insurance certificates (including those required by suppliers / customers) and legal documents in a secure place.
Manage corporate calling card programs nationally to ensure all required users are enrolled.
Assist in Production / Processing of events, donations, promotional materials as required including the assembly and shipment of all corporate garden bags / gift baskets.
What you'll need to be successful :
High Diploma. Bachelor's degree in Business related field highly preferred
Minimum 3 years experience in an administrative role providing customer support to various business functions
Proficiency in Google Suite and Microsoft Office
Proven ability to build excellent relationships with cross-functional business partners and customer service skills
Superior organizational and follow up skills
Ability to work independently with little or no supervision
Willingness to learn and take on new tasks
Innovative thinking and high initiative in process improvement e.g. improvement opportunity in developing a more effective employee expense report form
Effective time management ability to manage self, time and priorities and ensure all deadlines are met
Salary : $18
