What are the responsibilities and job description for the Administrative Assistant position at InstantServe LLC?
This position involves overseeing the work of professional staff on routine to moderately complex tasks relieving an executive of administrative responsibilities and performing related duties as needed. The employee regularly manages general tasks to free up the executive from administrative details handling duties that do not require their personal attention.
Key responsibilities include acting as a liaison between the executives office and various offices such as the governors office departmental staff other state and federal agencies local entities and community organizations. The role also involves attending legislative events meetings and other functions to gather information addressing complaints and requests from legislators citizens and other departments and engaging in personal contact duties at receptions luncheons and other gatherings.
The employee will supervise train and evaluate clerical and other assigned staff making recommendations on personnel actions such as hiring promotion demotion transfer and retention as well as for exceptional performance. They will also handle routine correspondence including drafting responses and routing them to the relevant division as well as preparing nonroutine correspondence as needed. The role includes gathering information for speeches staff meetings and other purposes and may require taking minutes at meetings.
Additional duties include making travel arrangements maintaining expense accounts and ordering office supplies. The role requires operating standard office equipment and machinery as needed.
Education and Experience : A bachelors degree from an accredited college or university is required. Alternatively qualifying fulltime experience in a subprofessional paraprofessional or professional role may be substituted for the required education on a yearforyear basis up to a maximum of four years.
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Remote Work : Employment Type :
Contract
Key Skills
Generator,Accomodation,Football,Advertising,Architectural Design
Experience : years
Vacancy : 1
