What are the responsibilities and job description for the Admissions Coordinator and Registrar position at Institute for Applied Tinkering?
The Admissions and Registrar Coordinator plays a key role in supporting the school’s admissions and enrollment processes, maintaining student records, and ensuring smooth communication with families. This position requires excellent administrative, organizational, and interpersonal skills and offers the opportunity to be a welcoming first point of contact for prospective families.
Description
Brightworks is seeking an Admissions and Registrar Coordinator; the position starts in SUMMER 2025.
Overview of Brightworks
Brightworks' mission is to reimagine the school as a joyful, inclusive, antiracist learning community where students expand their curiosity and co-author their education through meaningful engagement.
We educate and inspire students in a flexible, mixed-age community that permeates the walls between school and the community outside the classroom. We offer a learning environment that encourages creative capacity, tenacity, self-awareness, and citizenship. We don't teach this way to improve traditional academic metrics; we believe these qualities are a more important end in themselves.
The school has grown and developed significantly since it was founded in 2011.
The pedagogical framework of the Brightworks Arc is driven by a vision of engagement-based, child-centric education. Brightworks has attracted global attention as a truly innovative school. The strong collaborative partnership between the school's Founder, Leadership, and Collaborators is one of the cornerstones of the school's success. Together, they have built a unique learning environment, and we are seeking an Admissions Coordinator and Registrar who will continue that partnership. This position will support the school's ongoing evolution while championing and promoting the core values and qualities that make Brightworks unique.
Position: Admissions Coordinator and Registrar
Role Overview:
The Admissions and Registrar Coordinator plays a key role in supporting the school’s admissions and enrollment processes, maintaining student records, and ensuring smooth communication with families. This position requires excellent administrative, organizational, and interpersonal skills and offers the opportunity to be a welcoming first point of contact for prospective families.
Reports To: Director of Advancement
Position Type:
Full-time, Exempt (with potential for a 32-hour workweek). This role includes occasional weekend work during the admissions season.
Admissions Responsibilities:
- Provide full administrative support for the admissions process.
- Coordinate admissions events (e.g., open houses, tours, info sessions).
- Assist with interview scheduling and preparation.
- Communicate with families about enrollment and tuition assistance.
- Manage enrollment agreements and ensure completion.
- Support Clarity Tuition platform use and assist families through the process.
- Handle mid-year withdrawals and maintain accurate student records.
- Maintain up-to-date admissions data in MySchool.
- Respond professionally to inquiries and assist with admissions materials.
Registrar Responsibilities:
- Maintain accurate and confidential student academic and health records.
- Manage student data in MySchool (demographics, attendance, medical, contacts).
- Oversee attendance tracking and generate reports.
- Organize immunization and volunteer waiver documentation.
- Prepare official transcripts and handle student transfers and withdrawals.
- Ensure data privacy compliance (e.g., FERPA).
- Collaborate with school departments for data consistency.
Qualifications:
- Bachelor's degree with 3 years of relevant experience preferred.
- Proficient in Google Suite and experienced with SIS systems (preferably MySchool).
- Detail-oriented with excellent time management and communication skills.
- Empathetic, positive, and community-minded.
- Strong storytelling and relationship-building abilities.
- Growth mindset and commitment to progressive, child-led education principles.
Pre-Employment Requirements:
- Fingerprinting and passing the Department of Justice clearance (background check)
- Tuberculosis Test
- Current CPR Certification (Available to complete during the professional development weeks)
Compensation and Benefits
Placement on our salary scale is determined by qualifications and experience. Our scale ranges from $87,000 to $110,000. Excellent benefits are offered, including medical, dental, vision, life, and disability insurance, and a retirement plan with a 4% match that vests immediately. Additional employer contributions are available for dependents. Employees are eligible for paid time off in addition to opportunities and resources for professional development.
To Apply:
We ask applicants to submit the following documents in PDF format.
- Cover Letter, Please include: How you learned about the position? Who are you? What is your journey? Why are you excited to work with us? What’s the last project that excited you?
- Resume of relevant work and educational experiences to support your candidacy.
-
Two professional writing samples with dates: 1: Communications to parents, 2: Newsletter, informational flyer.
Applicants must be authorized to work for any employer in the U.S.
We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Brightworks is an equal-opportunity employer and makes employment decisions based on merit. We do not discriminate on the basis of race, religion, color, sex (including gender, gender identity, gender expression, transgender, pregnancy, and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality), national origin, ancestry, citizenship status, marital status, age, medical condition, genetic characteristics or information, military and veteran status, and physical or mental disability, or any other consideration made unlawful by federal, state or local laws.
Salary
$87,000 - $110,000 per year
Salary : $87,000 - $110,000
