What are the responsibilities and job description for the Administrative Associate position at Institute for the Arts and Humanities?
Position Summary
The Administrative Associate position provides high-level administrative support which enables the Institute for the Arts and Humanities (IAH) to maintain efficient and effective operational practices. This role serves as the IAH’s administrative support for the team and even more specifically provides executive administrative support to the IAH director and executive director. Duties required to achieve maximum operating efficiencies and effectiveness include but are not limited to: serving as the initial contact for the IAH; ensuring the management of the office and administrative operations; co-managing work-study students and volunteers; calendar management; independently drafting correspondence and letters for IAH leadership; overseeing facility renovation projects and maintenance; supporting venue reservations; supporting program preparation and activities; interpreting policies; presenting research and information to staff; managing administrative, office and facilities budgets; processing travel, invoices, P-cards, reimbursement and CBM charges; covering the front desk; overseeing mail distribution and receiving; maintaining IAH email and calendar; creating forms using software; and demonstrating responsiveness and strong customer service.
The position reports to the Executive Director.
All applications must be submitted to the UNC HR link: https://unc.peopleadmin.com/postings/299132
About The Institute for the Arts and Humanities
The mission of the Institute for the Arts and Humanities (IAH) is to empower faculty to achieve their full potential by creating community and cultivating leadership. The IAH supports, promotes and deploys the arts and humanities through its Faculty Fellows Program; and by sponsoring conferences, lectures, and public conversations. It trains and supports current and emerging university leaders through the Academic Leadership Program. The Institute promotes community through its Faculty Programs, which build mentoring networks for faculty at all stages of their academic careers.
Minimum Education and Experience Requirements
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Required Qualifications
Previous experience providing executive support and administrative support to a team is required. Proficiency in Microsoft Office Suite and Adobe Acrobat is also required.
Preferred Qualifications
- Experience managing office supplies and inventories and tracking budgets.
- Experience working as a front desk receptionist.
- Experience managing supplies, inventory and building.
- Experience crafting communications.
- Experience coordinating maintenance requests.
- Experience using Qualtrics.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
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Apply externally on UNC Employment Opportunities site: https://unc.peopleadmin.com/postings/299132