Executive Administrative Assistant (Hybrid)

Our employees are at the heart of what we do: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you are bringing this purpose to life alongside a passionate community.

Feel empowered to learn and grow while being valued for who you are. At Intact, we commit to supporting you in reaching your goals with tools, opportunities, and flexibility. It’s our promise to you. 

Who we are

At Intact Insurance Specialty Solutions, we are experts at what we do in protecting what makes businesses unique. Our deep understanding of the specialty insurance market is the foundation for our customized solutions, backed by targeted risk control and claims services. Our employees are passionate about providing insurance coverage that’s aligned to our targeted customer groups.

Intact’s Global Specialty Lines business spans across more than 20 verticals in four distinct markets: U.S., Canada, UK and Europe. The following opportunity is for our U.S. team.

The opportunity

We currently have an opportunity for an Executive Administrative Assistant to join our Human Resources team primarily based in our Canton, MA office on a hybrid schedule. This job is responsible for providing top-level assistance of a complex and confidential nature for high-level executives. Some of the Executive Administrative Assistant responsibilities include but are not limited to:

• Executive Calendar Management: Maintain and optimize frequently changing schedule, including anticipating and resolving potential conflicts in advance.
• Travel Coordination: Arrange end-to-end travel logistics, including international and domestic flights, ground transportation, hotels, and any additional reservations.
• Meeting Preparation: Ensure the Executive is prepared with all necessary materials for meetings, events, and travel, including pre-read materials, agendas, and briefings.
• Expense Management: Prepare, track, and submit expense reports adhering to corporate policies and timelines.
• Project & Event Coordination: Organize and develop reports and presentations for top executives including but not limited to board meetings, quarterly/monthly slides, team off-sites, and department events, managing all related logistics such as venue selection, agenda planning, and communication.
• Strategic Partnership: Serve as a key liaison between Executives and internal/external stakeholders, ensuring smooth communication and managing interdependencies across projects.
• Special Projects: Drive and support ad hoc projects for the multiple Executives, Actuarial and Learning and Development Team, including research, reporting, and administrative initiatives as requested.

The expertise you bring

• Experience: 6 years of experience as an Executive Administrative Assistant, supporting multiple C-suite Executives in a corporate environment.
• Multitasking & Adaptability: Proven ability to manage multiple projects and priorities with ease, maintaining focus under pressure and adapting to changing circumstances with grace.
• Attention to Detail: Exceptional organizational skills, with a strong focus on accuracy, follow-through, and timely execution.
• Confidentiality & Discretion: Experience handling highly confidential information with the utmost discretion and integrity.
• Tech-Savvy: Strong proficiency in modern collaboration tools and platforms including Microsoft Office suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe, DocuSign, Teams, travel and expense management systems (e.g., Concur, Peoplesoft).
• Communication: Excellent written and verbal communication skills, capable of articulating messages clearly and diplomatically.
• Event & Meeting Logistics: Expertise in coordinating events and meetings, anticipating needs, and providing seamless support as needed.
• Collaboration: A team player with a collaborative mindset, who thrives in a role that requires frequent interaction across all levels of the organization.
• Problem-Solving: Proactive in identifying challenges and offering creative, efficient solutions with minimal supervision.
• Urgency & Initiative: A sense of urgency and ownership over tasks, demonstrating a high degree of initiative and accountability.
• Flexibility: Candidate will travel between Canton and Boston office as needed, based on Executive needs and requirements. Conduct other duties as needed.

Our salary ranges are determined by many factors including location, role, experience and skillset of the candidate. The following ranges displayed reflect the target base salary for new hires, but your recruiter will share more specific compensation information with you during the hiring process. The typical base salary range for this position is: $72,000 – $102,000, based on the factors aforementioned. For candidates located in San Francisco, CA; Hoboken, NJ; and the New York City metro area, the base salary range is $91,000 -$106,000. In addition to base salary, full time Intact employees are also eligible for bonus potential and a full range of benefits to include but not limited to:

• Comprehensive medical, dental and vision insurance with no waiting period
• Competitive paid time off programs
• 401(k) savings and annual contributions of up to 12% of annual salary
• Mental health support programs, life and disability insurance, paid parental leave and a variety of additional voluntary benefits

Why choose Intact

We live our Values:  We are committed to acting with the highest of ethical standards through our five core values: integrity, respect, customer driven, excellence and social responsibility.

Our commitment to Diversity: Founded in our values, we see diversity as a strength and aspire to create an environment where everyone can be themselves, grow and succeed. Together, we will stand up for what’s right to build an inclusive society.

Manage your Time: What you accomplish matters more than hours in the office. We are committed to creating a positive and supportive environment in which you perform your best. Our Time-Off and Flexible Work Arrangement options help foster a healthy work-life balance. 

Check out our Glassdoor reviews to see why people love working for Intact!

Our promise to you

Our Values are foundational to our success at Intact. You’ll make a difference every day when you live our Values, do your best work, are open to change, and invest in yourself.

In return, we promise you support, opportunities and performance-led financial rewards in a flexible work environment where you can:

• Shape the future: Help us lead an insurance transformation to better protect people, businesses and society.
• Win as a team: Collaborate with inspiring people to do your best work every day and together, stand up for what is right.
• Grow with us: Refresh and reinvent your skills, learn from our diverse teams, lift others up, and grow.

About Intact 

At Intact Insurance Specialty Solutions we are experts at what we do. Our deep understanding of the specialty insurance market is the foundation for our customized solutions, backed by targeted risk control and claims services. Our employees are passionate about providing insurance coverage that’s aligned to our targeted customer groups. Today, we help protect over a dozen industries with tailored coverages and services.

#DNI

Salary : $91,000 - $106,000