What are the responsibilities and job description for the Administrative Coordinator position at InTandem HR?
Administrative Coordinator
Classification
Nonexempt, Full-time
Salary Grade
Hourly
Reports to
Director of Payroll and Operations
Salary Range
$43,000 - $50,000 ($20.67 - $24.04 per hour)
Anticipated Close Date of Posting: March 28th, 2025
JOB DESCRIPTION
About Us
InTANDEM HR is a leading Professional Employer Organization (PEO) that provides HR solutions, payroll administration, benefits management, compliance support, and risk management services. Our mission is to help businesses thrive by streamlining HR functions, allowing them to focus on growth.
We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in managing day-to-day operations and delivering exceptional service to our clients.
Job Summary
The Administrative Assistant will provide essential support to the organization, ensuring efficient operations and maintaining confidentiality in all company matters. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
Key Responsibilities/Essential Functions
Qualifications & Skills
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Fridays are flexible work remote.
Physical Demands
This is largely a sedentary role; however, some scanning is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.
Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 – 5:00PM
Benefits Offered
Employer paid employee medical coverage (and contribution towards dependents if applicable), employer paid life and disability insurance, dental, vision, and supplemental insurance. Bonus potential, 401(k) after six months of employment, and generous time off policy (paid volunteer time, vacation, sick, floating holidays, and ten paid holidays).
Travel
N/A
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Classification
Nonexempt, Full-time
Salary Grade
Hourly
Reports to
Director of Payroll and Operations
Salary Range
$43,000 - $50,000 ($20.67 - $24.04 per hour)
Anticipated Close Date of Posting: March 28th, 2025
JOB DESCRIPTION
About Us
InTANDEM HR is a leading Professional Employer Organization (PEO) that provides HR solutions, payroll administration, benefits management, compliance support, and risk management services. Our mission is to help businesses thrive by streamlining HR functions, allowing them to focus on growth.
We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in managing day-to-day operations and delivering exceptional service to our clients.
Job Summary
The Administrative Assistant will provide essential support to the organization, ensuring efficient operations and maintaining confidentiality in all company matters. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
Key Responsibilities/Essential Functions
- Provide administrative support to the key teams within the organization, including scheduling meetings, preparing documents, and managing correspondence.
- Will be asked from time to time to do tasks for the CEO that will require dealing with confidential information.
- Assist with onboarding and offboarding processes of internal employees, including preparing a new hire checklist to ensure proper setup of equipment and access to office equipment.
- In charge of the employee administrative termination process for all clients’ employees.
- Maintains Office phone system
- Help with special projects as they relate to Open Enrollment and Year End.
- Assists with the completion of sales documents and maintenance of client folders.
- Answers phone and greets guests at the front desk.
- Handle general office duties such as ordering supplies, managing office calendars, and organizing events.
- Support compliance with employment laws by ensuring clients have proper law posters and employee portal notifications.
- Respond to employee inquiries and direct them to the appropriate personnel when needed.
Qualifications & Skills
- High school diploma or equivalent (Associate’s or Bachelor’s degree a plus).
- 2 years of experience in an administrative role, preferably in HR or a related field.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and HR software (HRIS experience is a plus).
- Ability to handle confidential information with professionalism and discretion.
- Strong attention to detail and problem-solving skills.
- Multi-tasking and prioritization skills.
- Ability to Thrive and excel in a multi-client atmosphere.
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Fridays are flexible work remote.
Physical Demands
This is largely a sedentary role; however, some scanning is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.
Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 – 5:00PM
Benefits Offered
Employer paid employee medical coverage (and contribution towards dependents if applicable), employer paid life and disability insurance, dental, vision, and supplemental insurance. Bonus potential, 401(k) after six months of employment, and generous time off policy (paid volunteer time, vacation, sick, floating holidays, and ten paid holidays).
Travel
N/A
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Salary : $43,000 - $50,000