What are the responsibilities and job description for the Benefits Reconciliation and Accounting Assistant position at InTandem HR?
JOB TITLE: Benefits Reconciliation and Accounting Assistant
REPORTS TO: Benefits Manager / CFO
DEPARTMENT: Benefits
FLSA STATUS: Non-Exempt
PAY RANGE: $26.44 - $31.25 per hour
ANTICIPATED CLOSE DATE: 2/15/2025
BENEFITS OFFERED: Employer paid medical, dental, basic life insurance, vision and life insurance, 401(k) with matching after six months, heaps of ancillary benefits options! Partial contribution towards dependent medical as well. EAP fully covered.
Position Overview:
We are seeking a detail-oriented and organized individual to join our team as a Benefits Reconciliation and Accounting Assistant at our Professional Employer Organization (PEO). In this role, you will be responsible for assisting in the reconciliation of benefits and other accounts and supporting the accounting department with tasks related to employee benefits administration for multiple clients, multiple plans, and multiple vendors. You will play a key role in ensuring accurate and timely processing of benefits-related financial transactions and provide support for the overall management of our employee benefits program.
Key Responsibilities:
- Benefits Reconciliation:
- o Review and reconcile multiple client’s benefits-related accounts, including health insurance, retirement plans, and other employee benefit programs.
- o Compare internal records with vendor statements to identify discrepancies and resolve any issues in a timely manner.
- o Assist in the monthly, quarterly, and annual reconciliation processes for benefits accounts.
- o Ensure all benefits deductions and payments are accurately recorded in the general ledger.
- Accounting Support:
- o Assist with the preparation of monthly and year-end financial reports related to employee benefits.
- o Provide support for the audit of benefits-related transactions.
- o Maintain accurate records of benefits premiums, contributions, and any adjustments.
- o Prepare and assist with billing and payment tracking for benefit providers.
- Data Entry and Reporting:
- o Enter benefits-related and other payables data into accounting systems, ensuring accuracy and timeliness.
- o Generate reports for internal stakeholders, including HR, finance, and benefits managers, as needed.
- o Assist with tracking and monitoring of open claims and benefits payments.
- o Complete other analysis and accounting-related tasks as necessary to support Benefits and Accounting teams
- Compliance and Documentation:
- o Ensure compliance with relevant regulations and company policies regarding employee benefits accounting.
- o Maintain up-to-date records of all benefit plan documents and vendor agreements.
- o Assist with internal and external audits, providing necessary documentation related to benefits accounts.
- Collaboration and Communication:
- o Work closely with HR, Payroll, and other departments to resolve issues related to benefits deductions or account discrepancies.
- o Respond to inquiries from employees regarding benefit deductions and statements.
Qualifications:
- High school diploma or equivalent (Associate’s degree in Accounting, Finance, or related field preferred).
- 1-3 years of experience in accounting, payroll, or benefits administration.
- Strong attention to detail and accuracy, with excellent organizational skills.
- Proficiency in Microsoft Excel and other accounting software (experience with Prism or another PEO related HRIS a big plus).
- Knowledge of benefits programs (health, dental, retirement) and accounting principles.
- Working knowledge of GAAP as it pertains to the payables cycle of accounting
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong communication skills, both written and verbal.
- Exceptional computer skills (i.e. Microsoft Office) and the ability to learn and adapt to new systems.
- Use of HRIS systems, preferably related to the PEO industry (we use PrismHR)
- Use of accounting ERP systems (we use Quickbooks Enterprise)
Preferred Qualifications:
- Experience in benefits reconciliation, accounting, within a PEO or related environment.
- Familiarity with regulatory requirements (ERISA, COBRA, ACA, FAMLI, STD, etc.) related to employee benefits.
- Outstanding interpersonal and client service skills with the ability to work both independently and as part of a team.
- Strong organizational skills, attention to detail and analytical reasoning, and the ability to manage multiple processes and priorities at once.
- Ability to exercise discretion, judgment, tact and poise in handling highly sensitive and confidential information. Excellent written, verbal and interpersonal communications skills.
- Multi-state, multi-plan knowledge and experience
- Expert team player who works egoless to meet our mission:
Provide excellent customized service that exceeds our client expectations with dedicated staff
LEADERSHIP RESPONSIBILITIES:
- None
WORK ENVIRONMENT
While performing the duties of this job, the employee regularly works in an office setting, three days per week in our Denver office location (Tuesday and Wednesdays are required anchor days) and two days per week remotely.PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use a computer and phone.POSITION TYPE/EXPECTED HOURS OF WORK
This is a full-time position. Standard days and hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m.
TRAVEL
NoneNothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.
Salary : $26 - $31