Executive Administrative Assistant

Changing lives. Building Careers.

Joining us is a chance to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, our colleagues are challenging what’s possible and making headway to innovate new treatment pathways to advance patient outcomes and set new standards of care.

The Executive Administrative Assistant will report into the Corporate Vice President (CVP), Global Quality. The position will perform administrative and basic coordination tasks to help facilitate efficiency of the Global Quality organization.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Provide administrative support to CVP, Global Quality and direct reports including multiple quality vice presidents.
• Evaluates and communicates complex content in a clear manner using tact and diplomacy. Maintain a strict level of confidentiality with supporting senior leaders.
• Maintain and manage calendars to schedule meetings internally and externally worldwide.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities for presentations and meetings and arrange luncheons.
• Maintain and update systems and processes related to purchase orders, CAPAX.
• Coordination of travel arrangement (including air, rail, car and hotel) for CVP and direct reports.
• Process expenses reimbursements using Concur.
• Preparation (gathering, collating and organizing), distribution and filing of standard weekly, monthly, quarterly reports, presentations and documents.
• Schedule and assist with IT for quarterly Global Quality Town Hall meetings.
• Prepare and maintain Word, Excel, Visio and Power Point documents and presentations, as well as Organizational Charts for the leadership team.
• Complete registrations for professional meetings, seminars and workshops.
• Maintain and order supplies for daily use for department.
• Support and/or manage new employee set-up (e.g. preparing and submitting New Employee form to GAC, preparation of Training File folder)
• Handle special projects and various other administrative duties as may be assigned from time to time.
  
  

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required for this position.

Education:

• High school diploma required, Associate or Bachelor degree preferred.
  
  

Experience:

• Minimum of 5 years of experience providing executive support.
• Exceptional verbal and written communication skills; strong attention to detail.
• Ability to multi-task while still exhibiting good judgment and poise in a fast-paced environment.
• Schedule flexibility, including the ability to work outside of regular business hours as the workload may require.
• Utmost discretion with confidential information.
• Detail oriented with excellent proofreading and typing skills.
• People-oriented personality with outstanding interpersonal skills and an ability to communicate in a positive manner with employees, customers, suppliers, and other business associates of Integra LifeSciences.
• Ability to set priorities for assignments and assure deadlines are met.
• Ability to work independently and solve problems without micromanagement.
• Flexibility to learn new technical skills and adapt to new and changing responsibilities
• Punctuality and reliability.
• Ability to work as part of cross-functional teams and effectively influence colleagues and outsiders to solve problems.
• Capability to represent the Company in a mature, professional manner and uphold the highest standards of ethical business practices and socially responsible conduct in all interactions with stakeholders of Integra LifeSciences.
• Proficiency in Microsoft Office Suite
• Familiarity and/or experience with Oracle or SAP for creation of requisitions and purchase orders and Concur for the creation of travel & expense reports
  
  

Physical Requirements

The physical requirements listed in this section include, but are not limited, to the motor/physical abilities and skills require of this position in order to successfully undertake the essential duties and responsibilities of this position. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to empower individuals with disabilities to undertake the essential duties and responsibilities of the position.

While undertaking the essential duties and responsibilities of the position, the employee must repeatedly sit, listen, speak, write/type, and move through all locations of a facility. The employee is required to go to all areas of the company. The employee may be required to periodically lift and/or move up to 25 pounds.

Integra LifeSciences is an equal opportunity employer, and is committed to providing equal employment opportunities to all qualified applicants and employees regardless of race, marital status, color, religion, sex, age, national origin, sexual orientation, physical or mental disability, or protected veteran status.

This site is governed solely by applicable U.S. laws and governmental regulations. If you'd like more information on your rights under the law, please see the following notices:

EEO Is the Law | EOE including Disability/Protected Veterans

Integra LifeSciences is committed to provide qualified applicants and employees who are disabled veterans or individuals with disabilities with needed reasonable accommodations in accordance with the ADA. If you have difficulty using our online system due to a disability and need an accommodation, please email us at careers@integralife.com or call us at 855-936-2666.

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