What are the responsibilities and job description for the Office/Marketing Assistant position at Integra Planning + Landscape Architecture?
About us
Integra Planning Landscape Architecture is a small business in Santa Rosa, CA. We are customer-centric, creative and engaging.
Our work environment includes:
- Growth opportunities
- Casual work attire
- Lively atmosphere
Our company is looking for a dynamic Office Assistant and Marketing Assistant to join our team. An ideal candidate for this position has office administration experience, a dedication to maintaining an organized workplace and the ability to multitask without sacrificing quality. The Office / Marketing Assistant will be actively involved in the day-to-day running of our office, including managing the office and scheduling internal meetings. The successful candidate will have excellent communication skills and will be able to effectively manage all internal operations in our office.
Responsibilities:
The Administrative Assistant serves as a member of the support team, attends and actively participates in, staff meetings, administrative meetings, and training sessions and seminars. The ideal candidate leads with organization and efficiency.
§ Supports the partners and staff.
§ Maintains a professional office setting and shows leadership in all tasks involved with this position.
§ Contributes to the organization, efficiency and effectiveness of the entire office.
§ Drafting correspondence, scheduling meetings and appointments.
§ Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
§ Routing potential clients, clients and vendors to the correct staff member when calling or emailing.
§ Work on Accounts Receivable and Accounts Payable in coordination with partners.
§ Follow up with clients on outstanding Accounts Receivables.
§ Schedules meetings and appointments.
§ Attend meetings to record minutes.
§ Assist in proposal preparation and marketing materials.
§ Interact with clients in a professional manner.
§ Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
§ Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
§ Perform other related duties as required or assigned.
Job Type: Full-time
Pay: $20.00 - $26.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Relocation assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Microsoft Office: 2 years (Required)
- Office: 2 years (Required)
- Office Assistant: 2 years (Required)
- Adobe Creative Suite: 2 years (Required)
Work Location: In person
Salary : $20 - $26