What are the responsibilities and job description for the Human Resource Assistant position at Integrated Machinery Solutions?
The HR Admin position plays a vital role in providing administrative support within the HR department. This role supports various HR functions, including managing employee records, assisting with recruitment, coordinating training programs, and handling general HR inquiries. HR Admins are critical in maintaining accurate and up-to-date records, supporting onboarding, and ensuring compliance with regulations. Their ability to manage confidential information, assist with payroll, and coordinate HR activities ensures smooth operations in the department.
RESPONSIBILITIES:
- Administrative Support: Provide administrative assistance to the HR department, including managing calendars, handling correspondence, and responding to phone inquiries related to HR functions.
- Employee Records Management: Maintain and update accurate employee records, including personal information, employment history, performance reviews, and benefits enrollment.
- Recruitment Support: Assist with the recruitment process by scheduling interviews, preparing offer letters, and ensuring new hire documentation is completed in a timely manner.
- On-boarding Coordination: Assist with new hire onboarding, including preparing onboarding materials, coordinating orientation sessions, and ensuring a seamless transition for new employees.
- Benefits Administration Support: Assist with benefits enrollment, updates, and provide general support for employees' benefits-related questions.
- Payroll Assistance: Assist with payroll processing, including timesheet management and ensuring compliance with wage and hour laws.
- Compliance & Reporting: Track training completion, update policies, and distribute employee handbooks to ensure compliance with company policies, HR procedures, and employment regulations.
- Employee Inquiries & Support: Serve as a point of contact for employees with HR-related questions, concerns, or inquiries, offering support for various HR processes.
- Dispute Resolution: Assist in handling workplace disputes, maintaining a neutral stance, and escalating issues to HR leadership when necessary.
REQUIRED EDUCATION AND EXPERIENCE:
- Education: High school diploma or equivalent required; an Associate's degree or Bachelor's degree in Business Administration with a concentration in Human Resources or a related field is preferred.
- Experience: Minimum of 1-2 years of experience as an HR Administrative Assistant or in a similar administrative support role within HR.
- Skills & Knowledge:
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and HRIS software.
- Knowledge of HR laws, regulations, and best practices is beneficial.
- Strong organizational and time management skills with the ability to multitask effectively.
- Exceptional written and verbal communication skills.
- Ability to handle sensitive and confidential information with discretion and professionalism.
WORK ENVIRONMENT:
This role is office-based, working in a clerical or administrative environment. Standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines are used regularly.
PHYSICAL DEMANDS:
The HR Admin role is primarily sedentary, requiring prolonged sitting. Occasional filing tasks may require lifting files, opening filing cabinets, and standing or bending to file documents.
OTHER DUTIES:
This job description outlines primary responsibilities but is not exhaustive. The role may involve additional tasks as necessary, and duties may evolve to meet the changing needs of the department.
Salary : $20 - $22
