Administrative Secretary

Integrated Mill Systems (IMS) is a process automation solutions provider. IMS designs, builds, programs, and implements Level 1 control systems, primarily in support of the metals producing and processing market, providing a wide range of equipment and services for both new and retrofit projects. We are an award winning Automation Company that is passionate about the work we do, takes pride in our project outcomes, and highly values our reputation.

Position Overview:

The Operations Specialist is responsible for providing support to the Director of Business Operations and assisting with day-to-day operations. The Operations Specialist will help ensure that all aspects of the business are running smoothly and efficiently.

Pay: $17.00 - $20.00 per hour

Schedule: Monday - Friday

Primary Duties:

• Provides high-level administrative support to an assigned executive or director-level employee.
• Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• May conduct research (within skills and expertise) to assist with projects or inquiries.
• Coordinates and schedules travel, meetings, and appointments.
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
• Responds to and resolves administrative inquiries and questions.
• Welcomes and directs visitors and clients.
• Answers and transfers phone calls, screening when necessary.
• Performs other general clerical and secretarial duties as requested, which may include maintaining office supplies, assisting other office staff, coordinating equipment maintenance, and handling packages and correspondence.
• Coordinate and deliver customer and office staff lunches and special events.
• Performs other related duties as assigned.

Requirements:

• Associate’s degree preferred.
• Three to five years of experience in a related role required with some supervisory experience preferred

Qualifications:

• Ability to type at least 45 words per minute.
• Detail-oriented and professional.
• Exceptional communication skills.
• Strong computer literacy, including extremely proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Exceptional organizational skills with the ability to prioritize tasks effectively.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Strong proofreading skills to ensure high-quality documentation.
• Excellent customer service skills with a friendly demeanor.
• Ability to work independently and reliably.
• Ability to work as part of a team.
• Flexible and adaptable in various situations and when interacting with many different personalities.
• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 50 pounds at times.

Essential Elements/Job Functions Assessment:

Physical:

• Seeing General
• Close Vision
• Hearing and Listening
• Clear Speech (Simple &Complex)
• Touching (Dexterity;Hand; Finger)
• Walking
• Pushing
• Pulling
• Typing
• Sitting
• Flexibility (Upper & Lower Body)
• Standing
• Driving

Stress Factors:

• Repetition
• Boredom

Mental Requirements:

• Reading - Simple / Complex
• Writing - Simple / Complex
• Perception / Comprehension
• Memorization
• Clerical
• Decision - Making

Work Environment:

• Work Alone
• Works with Others
• Works Around Others
• Verbal Contact with Others
• Face-To-Face Contact
• Inside

Equipment:

• Computer
• Keyboard
• Mouse
• Phone
• Calulator
• TV Monitors

Competitive Benefit Package:

We offer a competitive benefits package including:

• 401(k) Safe Harbor Match
• Medical (PPO & HSA)
• Dental
• Vision
• Life Insurance
• AD&D Insurance
• Flexible Spending Account
• Health Savings Account
• Short-Term Disability
• Long-Term Disability
• Allstate: Accident & Critical Illness Plans
• Work Site benefits
• Paid Time Off options (PTO & Vacation)
• Paid Holidays

IMS is an Equal Opportunity Employer:

Candidates are subject to reference checks, credit, criminal background and DMV checks, assessments, and drug screen. EOE/M/F/Vets/Disability